SSD Minutes
Friday, March 12th, 2021
Attendance: FL, JD, NB, ES, SP, DB, JuD, S, Grace, JG
- Call to Order
- NB called to order at 4:05 pm.
- Territory Acknowledgement
- We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
- Adoption of Agenda
- Agenda of 2021/03/12 – Motion to adopt the agenda: JuD/S
- Motion Passes
- Agenda of 2021/03/12 – Motion to adopt the agenda: JuD/S
- Ratification of Minutes
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- Council Meeting Minutes of 2021/02/10
- Moves to ratify the minutes: ES/S
- Passes
- Moves to ratify the minutes: ES/S
- Council Meeting Minutes of 2021/02/10
- Presentations & Announcements
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- SSD Introduction Presentation
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- SSD Rules of Order Presentation
- Reports
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- Council Members
- Chairperson – NB – delayed nomination period for UVSS reps, Financial committee upcoming, training documents for Council
- Treasurer – ES – nothing to report
- UVSS Representative – Delicia – absent
- Student Liaison – JuD – anticipating possible back to face-to-face school barriers
- Graduate Student Representative – S – https://www.uvic.ca/climate-solutions/living-lands/index.php, GSS has AGM from 5-7pm PST on March 23
- International Student Representative – Vacant
- General Member at Large – DB –
- General Member at Large – Grace – nothing to report
- General Member at Large – JB – absent
- General Member at Large – JG – UVSS payment frustrations
- General Member at Large – JD – nothing to report
- General Member at Large – NB
- Secretary – Rowan – resigned, vacant
- Council Members
- Staff Reports:
- FL:
- August 22nd from 1-2pm PST CAL is offering an information session for CAL “how to”
- Foodbox programming will possibly be shifting
- BC Disability Alliance workshops for May – we have lots of registration spaces left!
- June workshops with CCG → more info coming up
- Possibly help fund accessible garden space in the future
- Future face-to-face ideas for the summer especially
- FL:
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- SP:
- Website updated constitution
- Taking over Crafternoon from NK…
- study buddy/body doubling event every Wednesday from 1-3pm – it’s on the Calendar 🙂
- CALENDAR for Council members! Please look this up or integrate it with your own schedule!!! https://calendar.google.com/calendar/u/0?cid=Zm0zYjVxMnJ0bzU5bm9zcmFlbG10OG4zczhAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ
- SP:
- Main Motions
- Priority Business
- Motion 2021/03/12: 01 – NB/JuD
- BIRT the SSD Council accepts Rowan’s resignation from the SSD Council.
- Motion carries.
- BIRT the SSD Council accepts Rowan’s resignation from the SSD Council.
- Motion 2021/03/12: 02 – NB/S
- BIRT the SSD Council grants ES a leave of absence for 2 months from her duties as Treasurer.
- Motion carries.
- BIRT the SSD Council grants ES a leave of absence for 2 months from her duties as Treasurer.
- Motion 2021/03/12: 01 – NB/JuD
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- Motion 2021/03/12: 03 – ES/JG
- BIRT NB will assume all responsibilities of the Treasurer until ES’s return.
- Motion to table until next meeting carries.
- BIRT NB will assume all responsibilities of the Treasurer until ES’s return.
- Motion 2020/03/12: 04 – NB/JuD
- BIRT the SSD Council ratifies the following list of dates as the meeting times for the Spring 2021 Semester:
- Friday March 26th at 6:00 pm
- Friday April 9th at 4:00 pm
- Friday April 23rd at 6:00 pm
- Friday May 7th at 4:00 pm
- Friday May 21st at 6:00 pm
- Motion carries.
- Motion 2021/03/12: 03 – ES/JG
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- Motion 2021/03/12: 05 – JG/JD
- Whereas the SSD has a spoken agreement with the UVSS to split the costs of the $25/person honoraria associated with the SSD/ABCS/UVSS Accessibility Focus Groups; and
- Whereas the total costs of the honoraria associated with the SSD/ABCS/UVSS Accessibility Focus Groups are $275, half of that being $137.50
- BIRT the SSD reimburses the UVSS for $137.50.
- Motion carries.
- Motion 2021/03/12: 06 – NB/S
- BIRT the SSD ratifies Delicia as a signing authority of the SSD.
- BIFRT the SSD ratifies SP Papp as a signing authority of the SSD.
- Motion carries.
- Motion 2021/03/12: 07 – NB/JG
- BIRT the SSD ratifies Finance Committee with the following members:
- ES as Treasurer as Chair (JG as interim-Treasurer)
- NB as President as Second Chair
- Up to 3 Council Members (Open for nomination)
- JuD
- (FL would like to attend)
- Motion carries.
- Motion 2021/03/12: 08 – NB/S
- BIRT the SSD ratifies Outreach and Events Committee with the following members:
- NB as President as Chair
- JuD as Student Liaison as Second Chair
- Up to 3 Council Members (Open for nomination)
- Grace
- (SP would like to attend)
- Motion carries.
- Motion 2021/03/12: 09 – NB/JD
- BIRT the SSD ratifies Policy Development Committee with the following members:
- NB as President as Chair
- Delicia as UVSS Rep as Second Chair
- Up to 3 Council Members (Open for nomination)
- JG
- (SP & FL would both like to attend)
- Motion carries.
- Motion 2021/03/12: 05 – JG/JD
- New Business
- Old Business
- Discussion
- Priority Discussion
- 2021/03/12: 01 – NB
- Other Executive Members and Signing Authorities
- ES (exec), SP (staff), FL (staff), NB (exec), Delicia (exec), and Nikita (staff) are signing authorities now, with NK on-leave.
- JuD as possible executive, if interested.
- Other Executive Members and Signing Authorities
- 2021/03/12: 01 – NB
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- Motion 2021/03/12: 10 – JuD/S
- BIRT the SSD ratifies JuD as a 4th Executive.
- Motion carries.
- BIRT the SSD ratifies JuD as a 4th Executive.
- 2021/03/12: 02 – NB
- Budgeting Timeline
- Finance committee meeting next week to review the budget and make changes.
- Budgeting Timeline
- 2021/03/12: 03 – NB
- Advocacy Group Policy Timeline
- 2021/03/12: 04 – NB
- Council Training Timeline
- Anti-O workshop partially as intro and refresher and communication check-in
- Motion 2021/03/12: 10 – JuD/S
- New Discussion
- Old Discussion
- Motion to move in camera – JG/S
- Motion carries to move in camera at 5:52pm.
- Motion to move in camera – JG/S
- In Camera
- Personnel Report
- Funding Request Review
- Motion to move out of camera – JuD/S
- Motion to move out of camera carries at 5:54pm.
- Motion to move out of camera – JuD/S
- Meeting Times
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- Next General Council Meeting – Friday, March 26th at 6:00 pm
- Finance and Operations committee meeting will be determined soon via email.
- Adjournment