SSD COUNCIL MEETING MINUTES
Friday, January 21st 2022 – Zoom, 4 pm to 6 pm PST

Meeting link: https://uvic.zoom.us/j/88166855508?pwd=KzZrckdnRUEzbHZncUZvOG5xd0l2dz09

Present: DJ, HB, JuD, AV, JD, GB, JG, RA

Staff: SP, FL, AD

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  • CALL TO ORDER at 4:05pm PST
  • LAND ACKNOWLEDGEMENT
    • JD acknowledges the territories
  • ADOPTION OF AGENDA/MINUTES
    • Ratification of December 3rd 2021 minutes
      • December 3rd 2021 Minutes – HB/DJ
        • Minutes ratified.
      • Adoption of today’s agenda – JD/JG
        • Motion to amend the agenda and add the following –  DJ/JD
          • MOTION 2022/01/21: 02
          • BIRT the SSD approves $5000 toward the UVic Learning Assistance Program for the January to April Winter 2022 semester.
          • BIFRT the SSD approves $5000 towards the UVic Learning Assistance Program for the May to September Summer 2022 semester.
          • BIFRT the SSD approves $5000 towards the UVic Learning Assistance Program for the September to December Fall 2022 semester.
          • MOTION 2022/01/21: 03
          • BIRT the SSD approves the policy for the Food Security Program for the January to April Winter 2022 semester. Policy found here: https://docs.google.com/document/d/1orPfVjMVo23j9UYl4hjjc6OC-wkypuLc4B30eN9Q_LM/edit
          • BIFRT the SSD approves $20000 towards the execution and delivery of this program based on the approved policy.
          • MOTION 2022/01/21: 04
          • BIRT the SSD allows up to a total of $750 towards ZAP printing cards for the winter semester, 2022, where up to 50 cards, each with 15$, are given to SSD community members, to replace the previously-offered free printing service for students in the SSD Office/Lounge.
          • BIFRT a 1-page policy document summarizing the intention, student eligibility, and access logistics will be created and made available on the SSD website and social media.
        • REPORTS
          • Council
            • Interim co-chairs: JD and DJ
            • Treasurer, HB
              • Sub-committee for funding related things
            • Student Liaison, JD
              • A4A update
            • SSD rep UVSS, DJ
            • International Student Rep, HB
            • Graduate Student Rep, vacant
            • General Members at Large, JD, Db, NBa, BJ, GB, CE, JG
              • JG: A4A interviews today regarding hybrid education, met with PS Dan Coulter and UVic executive committee, and met with President Hall again
            • Staff
              • SP: busy with website stuff, blog, workstudy, notion organization, Disability Justice workshop in Feb, Council training, and more
                • Several new funding requests!
              • FL: WRAP info session Jan 31st (looking for participants, contact edussd@uvic.ca), March panel about Disability mental health, budget prep for AGM
              • AD: email organization, CCU day, online study group upcoming Wednesday, intro presentation for students to SSD, intake form, resource list compilation
            • BUSINESS
              • MOTION 2022/01/21: 01 – JD/HB
              • BIRT FL, SSD Education and Administrative Coordinator, work between 20-35 hrs/week, at her current pay rate until the week of March 28th, 2022.
              • BIFRT If this needs to be extended, DJ or JD (or the chairperson at the time) will do so at their discretion with the support of Charlene Campo (UVSS Executive Director)​.
              • Motion carries.
            • MOTION 2022/01/21: 02 – DJ/JD
              • BIRT the SSD approves $5000 toward the UVic Learning Assistance Program for the January to April Winter 2022 semester.
              • BIFRT the SSD approves $5000 towards the UVic Learning Assistance Program for the May to September Summer 2022 semester.
              • BIFRT the SSD approves $5000 towards the UVic Learning Assistance Program for the September to December Fall 2022 semester.
              • Motion 02 carries.
            • MOTION 2022/01/21: 03 – JD/DJ
            • MOTION 2022/01/21: 03
            • MOTION 2022/01/21: 04 – DJ/HB
              • BIRT the SSD allows up to a total of $750 towards ZAP printing cards for the winter semester, 2022, where up to 50 cards, each with 15$, are given to SSD community members, to replace the previously-offered free printing service for students in the SSD Office/Lounge.
              • BIFRT a 1-page policy document summarizing the intention, student eligibility, and access logistics will be created and made available on the SSD website and social media.
              • Motion 04 carries.
  • DISCUSSION
  • Discussion Point 2022/01/21: 01 – JD
    • WRAP update – 1 info session on Jan 31st, looking for participants to fill ½ the spots, JD and SP to run one or more ads for it, also encourage others to share the poster with your profs 🙂
  • Discussion Point 2022/01/21: 02 – JD & DJ 
    • Council member engagement and training – looking for info on what can help others to be more engaged with certain activities or whether ppl are interested running for Council position, looking for less of a division between staff knowledge and Council knowledge. Blog posts opportunity for Council members to engage with, social media post creation also a possibility for Council/volunteers to contribute.
    • Possible ideas: DJ can reach out to Council and staff with potential weekly engagement ideas.
    • Council training following upcoming AGM in Feb being worked on by JD and SP
  • Discussion Point 2022/01/21: 03 – JD & DJ 
    • Annual General Meeting – Feb 4th from 4-6pm PST. Hoping to alter by-laws to implement slight changes, including training. Can email SP or JD for ideas as to what you might have wanted/want to know about the SSD 🙂
    • Also, co-chairs to be written formally into the SSD by-laws, in addition to HR or management-type workshops for chairperson/s.
    • Concerns were raised around the number of vacant positions if we are creating more positions- looking to improve recruitment and AGM attendance this year compared to the past, so hopefully this won’t be an issue.
  • Discussion Point 2022/01/21: 04 – JD & DJ
    • Sexualized Violence Prevention Consultation and Review- if anyone is interested in participation in surveys or consultations they can reach out to co-chairs. JD reported that the last consultation was poorly promoted so trying to get more people to participate in this second round of consultation.
  • Discussion Point 2022/01/21: 05 – JD & DJ
    • Access4All- Several recent important meetings, including UVic Exec and PS Dan Coulter. Kevin Hall said he would help us lobby the provincial government to support the work we are doing. Slow process but still hoping to make progress with this campaign with our advocacy continuing.
    • Doodle poll for anyone who wants to attend the next A4A meeting: https://doodle.com/poll/6gzekmxrzxpvb5ez?utm_source=poll&utm_medium=link
    • Idea to write a blurb on A4A and include the meeting poll to be shared around discords where people have been posting smaller hybrid learning positions.
  • Thoughts on Programing, Workshops and Special Events
    • What would you like to see, take, offer or be involved in? – thoughtful programming to ensure we are meeting community needs while not overwhelming people’s capacities. People can email co-chairs when they have thought about it.
    • Crafternoon relaunch asked about this, as this was a space where people can chat and do their own projects for the social aspects in a non structured way. Co-chairs working on a formal funding policy that would back up an art program in the near future.
    • Creating a calendar of events- our events and campus and community events that our community may benefit from.
  • Hiring for a volunteer/events coordinator or admin position – DJ & JD
    • Staffing – looking to create a new position (volunteer coordinator position), only recently discussed with Charlene so not too much information on that currently.
  • Proposed creation of a Disability Justice Workshop as an SSD offering – Sophie
  • UVSS & SSD relations 
    • JD and DJ to meet with Mariel and Charlene
    • Engage with ARC
  • OPEN DISCUSSION
  • Motion to move in camera: JD/JG
  • Moved to camera by consensus at 5:50pm PST
  • IN-CAMERA
  • MEETING TIMES 
  • For the remainder of the year
  • ADJOURNMENT
    • Adjourned at 6:25pm

Thank you for coming!