SSD Council Meeting minutes

July #1, 2020

SSD Council Meeting Minutes

Society for Students with Disabilities

2020.07.08

 

Attendance:

Council Members:Emily, Natalie, Sarah, Natasha, Sevan, Jon

Staff: Faye, Nakita

 

 

  1. Call to Order

Emily called the meeting to order at 5:46pm

  1. Territory Acknowledgement
    1. We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.

Emily acknowledged the territories.

  1. Adoption of Agenda
    1. Minutes of 2020.06.27

Motion to ratify the minutes: Natalie/Sevan

Motion carried.

  1. Agenda of 2020.07.08

Motion to adopt the agenda: Natalie/Sarah

Motion carried.

 

  1. Reports
    1. Council Members
      1. Chairperson – Emily
      2. Treasurer – Sevan
  • UVSS Representative – Natalie
  1. Student Liaison — Jonathan
  2. Graduate Student Representative – Sarah
  3. International Student Representative – vacant
  • General Member at Large – Natasha
  • General Member at Large – Tiffany
  1. General Member at Large – Sophie
  2. General Member at Large – Julia
  3. General Member at Large – Jenna
  • General Member at Large – Jason
  • Staff report – Nakita, Faye

 

  1. Main Motions
    1. Priority Business

Motion to move in camera: Natalie/Sevan

Motion carried.

Meeting moved in camera at 6:13pm.

Nakita and Faye were not present for the discussion on Motion 01 in camera.

Motion to move out of camera: Sarah/Natalie

Motion carried.

Meeting moved out of camera at 6:16pm

  1. Motion 2020.07.08: 01 — Natalie/Sevan
    BIRT     the SSD Council extend the employment contract of Nakita Sekhon for one year; to end on July 5, 2021

Motion carried.

  1. New Business
    1. Motion 2020.07.08: 04 — Jon/Sarah
      BIRT       the SSD Council approves $400 for the cost of changing the locks to the SSD space, office and respite room.

Motion to amend Motion 04: Sevan/Natalie

Change $350 to $400.

Motion carried.

Motion carried.

 

  1. Old Business
  1. Discussion
    1. Priority Discussion
      1. 2020.07.08: 05 – Sophie

CanWORK meeting

  1. Old Discussion

Motion to move in camera: Natalie/Sarah

Motion carried.

Meeting moved in camera at 6:30pm

  1. In Camera
    1. Personnel Committee Report
    2. Funding Request Review

Motion to move out of camera: Sarah/Tiffany

Motion carried.

Meeting moved out of camera at 6:51 pm.

 

Motion 05: 2020.07.08: Jon/Natalie

BIRT the SSD approves the funding request of Kayla Caddy of $800 for two SmartCrutches and a rolling kitchen stool.

Motion carried.

 

Motion 06: 2020.07.08: Natalie/Sevan

BIRT the SSD Council directs the Chair to pursue the addition of an Officer position with a classification 6, to be started sometime in the 2020-2021 academic year.

Motion carried.

 

  1. Meeting Times
    1. Next Meeting – 22 July 2020 5:30 PM
  2. Adjournment

Motion to adjourn: Sevan/Jon

Motion carried.

Meeting was adjourned at 6:54 pm.

 

 

 

/by

July #2, 2020

Meeting Minutes 2020.07.22

Society for Students with Disabilities

Attendance: 

Council: Natalie, Sevan, Julia, Sarah, Natasha, Jenna, Jason

Staff: Nakita and Faye

 

 

  1. Call to Order

Natalie called the meeting to order at 5:39 pm.

 

 

  1. Territory Acknowledgement
    1. We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.

Natalie acknowledged the territories

 

  1. Adoption of Agenda
    1. Adoption of Agenda
      1. Agenda of 2020.07.22

Motion to adopt the agenda: Sevan/Sarah

Motion carries.

 

    1. Ratification of Minutes
      1. Council Meeting Minutes of 2020.07.08

Motion to ratify the minutes: Sevan/Sarah

 

 

  1. Presentations & Announcements
    1. Presentations
    2. Announcements

 

  1. Reports
    1. Council Members
      1. Chairperson – Emily –
      2. Treasurer – Sevan
      3. UVSS Representative – Natalie
      4. Student Liaison – Jonathan
      5. Graduate Student Representative – Sarah
      6. International Student Representative – Vacant
      7. General Member at Large – Natasha
      8. General Member at Large – Tiffany
      9. General Member at Large – Sophie
      10. General Member at Large – Julia
      11. General Member at Large – Jenna
      12. General Member at Large – Jason
    2. Staff Reports
      1. Education and Admin Coordinator – Faye
      2. Office Coordinator – Nakita

    

 

  1. Main Motions
    1. Priority Business

 

Motion 2020.07.22: 01 – Sarah/Sevan

WHEREAS the SSD expressed interest in pursuing logo design by a disabled artist;

BIRT the SSD opens a request for proposals to find a graphic artist with a disability, with preference given to UVic students, to contract the development of a new logo for the SSD to be created in collaboration with UVSS Graphics.

BIFRT [SSD Council Member] leads this initiative and works with SSD staff, the UVSS Executive Director, and UVSS Graphics to publicize this RFP and to create a contract.

Motion to amend: Sarah/Julia

Change council member to Julia Denley

Motion to table indefinitely: Natasha/Sarah

Motion caries.

 

 

    1. New Business

 

    1. Old Business

 

  1. Discussion
    1. Priority Discussion

 

2020.07.22: 01 – Julia

Volunteer Recruitment

 

Motion to recess for 10 minutes: Sevan/Sarah

Motion carries.

 

Motion 2020.07.22:01 –  Julia/Sarah

BIRT Julia, on behalf of the SSD, will modify the Volunteer Recruitment Questionnaire based on the result of Discussion Point 01, and distribute the survey on relevant social media, in collaboration with other student groups and the UVSS where possible;

BIFRT Julia will communicate survey results with SSD Staff and SSD Council where applicable.

 

Motion carries.

 

2020.07.22: 02 – Natalie

SSD Accessible Garden Plot

 

Motion to table this item until the second meeting in August– Natasha/Julia

Motion caries.

 

    1. New Discussion

 

    1. Old Discussion

 

  1. In Camera

 

Motion to move in camera: Julia/Sarah

Motion carried.

Meeting moved in camera at 7:20 pm.

    1. Personnel Committee Report
    2. Funding Request Review

 

Motion to move out of camera: Sevan/Natasha

Motion carried.

Meeting moved out of camera at 8:07 pm

 

Motion 04: 2020.07.22: Sarah/Julia

BIRT the SSD approves the funding request of Gabriella VonKornfeldt of $4261.44  for a Microsoft 15 in. Surface Book 3 Bundle, Microsoft Office Home and Student 2019, a laptop case, and Noise-cancelling Headphones.

Motion carried.

 

 

 

 

Motion 05: 2020.07.22: Natasha/Sarah

BIRT the SSD approves the funding request of Ava Golchin of $4,240.08  for a 16 in. MacBook Pro and $496.60 for Dragon Home 15 Software.

Motion carried.

 

Motion 06: 2020.07.22: Sevan/Julia

BIRT the SSD approves the funding request of Bri Stremel  of $4141.76  for a 13 in. MacBook Pro.

Motion carried.

 

Motion 07: 2020.07.22: Natasha/Sevan

BIRT the SSD approves the funding request of Sarah MacDonald  of $1905.17  for a 13 in. MacBook Pro and Noise Cancelling Headphones.

Sarah was absent for the discussion in camera and abstained from the vote.

Motion carried.

 

  1. Meeting Times

 

The next SSD Council meeting will be August the 5th at 5:30 pm.

 

  1. Adjournment

 

Meeting was adjourned at 8:13 pm.

/by

August, 2020

Meeting Minutes 2020.08.19

Society for Students with Disabilities

 

Attendance:

Council: Emily, Natalie, Sarah, Natasha, Sophie, Jenna, Jason, Jon

Staff: Nakita, Faye

 

  1. Call to Order

Emily calls the meeting to order at 5:42 pm.

  1. Territory Acknowledgement
    1. We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.

Emily acknowledges the territories.

  1. Adoption of Agenda
    1. Adoption of Agenda
      1. Agenda of 2020.08.19

Motion to adopt the agenda: Sophie/Sarah

Motion carried.

  1. Ratification of Minutes
    1. Minutes of 2020.07.22

Motion to ratify the minutes: Natalie/Natasha

Motion carried.

  1. Reports
    1. Council Members
      1. Chairperson – Emily
      2. Treasurer – Sevan
  • UVSS Representative – Natalie
  1. Student Liaison — Jonathan
  2. Graduate Student Representative – Sarah
  3. International Student Representative – vacant
  • General Member at Large – Natasha
  • General Member at Large – Tiffany
  1. General Member at Large – Sophie
  2. General Member at Large – Julia
  3. General Member at Large – Jenna
  • General Member at Large – Jason
  • Staff report – Nakita, Faye

 

  1. Main Motions
    1. Priority Business

Motion 2020.08.19: 01 – Sarah/Sophie
BIRT the resignation of Sevan Al-Shamaseshak be accepted.

Motion carried.

Motion 2020.08.19: 02 — Natalie/Sarah
BIRT the SSD Council approves $18,250.00 toward the SSD Good Food Box and Grocery Reimbursement Program for the Fall 2020 Semester.

Motion to amend: Natalie/Sophie

Replace Monetary Food Security program with Grocery Reimbursement Program

Motion carried.

Motion carried as amended.

Motion 2020.08.19: 03 — Natalie/Sarah
BIRT the SSD council approves $3,000 toward the SSD Personal Protective Equipment Program for the Fall 2020 Semester.

Motion carried.

 

Motion 2020.08.19: 04 — Natalie/Sarah
BIRT the SSD Council approves $3,000 toward the SSD Crafternoon Program for the Fall 2020 Semester.

Motion carried.

 

Motion 2020.08.19: 05 — Sarah/Natasha

BIRT  the SSD Council approves $2,500 toward the shipping cost of program kits for the Fall 2020 Semester.

Motion carried.

 

Motion 2020.08.19: 06 — Natalie/Sophie
BIRT  the SSD Council approves $200 per month toward the SSD enrolling in a subscription based document management system/software for the SSD Executives and Staff to communicate for work purposes.

Motion carried.

 

Motion 2020.08.19: 07 — Sarah/Natalie
BIRT the SSD Council approves running our ‘space’ remotely for the Fall 2020 semester due to Covid-19.

Motion to amend: Natalie/Natasha

“extends the closure of the SSD Office and Lounge Space, and the Respite Room, for the Fall 2020 semester due to COVID-19.”

Motion carried.

Motion carried as amended.

  1. New Business
  2. Old Business
  1. Discussion
    1. Priority Discussion
      1. 2020.08.19: 01 – Sophie
        Update on CanWORK program

Motion to have a 10 minute recess: Natalie/Sarah

Motion carried.

  1. 2020.08.19: 01 — Jonathan
    Issues that students with disabilities face on campus
  • 2020.08.19: 02 — Natalie
    UVSS letter and presentation regarding Saanich Police

Motion 2020.08.18:08 Natalie/Sarah

BIRT the SSD invites the UVSS Saanich Police Working Group to give a mock presentation at an SSD council meeting.

BIFRT the SSD does not approve the sending of this letter or presentation to the Saanich PD until adequate consultation has happened with the SSD and the results of that consultation has been included in the letter and presentation.

 

Motion carried.

  1. 2020.08.19: 13 — Natalie
    Council member accountability
  1. Old Discussion

Motion to move in camera: Sarah/Sophie

Motion carried.

Meeting moved in camera at 7:23 pm.

  1. In Camera
    1. Personnel Committee Report
    2. Funding Request Review

Natasha was absent from the discussion in camera on Motions 09 and 10, and Sarah was absent from the discussion in-camera on Motion 11.

 

Motion to move out of  camera: Sophie/Natasha

Motion carried.

Meeting moved out of camera at 7:49 pm.

 

Motion 09 – 2020.08.19: Natalie/Jon

BIRT the SSD approves Diksha Bansal’s funding request of $4,006.49 for a MacBook Pro, and up to $2500 for hearing aids.

Natasha was absent from the discussion and abstained from the vote.

Motion carried.

 

Motion 10 – 2020.08.19: Sarah/Natalie

BIRT the SSD approves the spend-by date of Natasha Bansal’s funding request from the Spring 2020 Semester to be extended until November 2020 due to COVID-19 and previous unavailability of treatment.

Natasha was absent from the discussion and abstained from the vote.

Motion carried.

 

Motion 11 – 2020.08.19: Sophie/Natasha

BIRT the SSD amends Sarah MacDonald’s funding request to reflect the increase  in cost of her previous computer and headphones for the models requested. The original quoted amount was $1906.47, and the amended amount is $2128.16.

Sarah was absent from the discussion and abstained from the vote.

Motion carried.

 

 

  1. Meeting Times
    1. Policy Committee Meeting Thursday August 20 at 2pm.
    2. 26 August 2020 – Executive Meeting 5:30 pm
    3. 2 September 2020 – Council Meeting 5:30 pm
  2. Adjournment

Meeting is adjourned at 7:58 pm

 

 

/by

September, 2020

/by