SSD Minutes

Friday, March 12th, 2021

Attendance: Faye, Jason, Natalie, Emily, Sophie, Diksha, Julia, Sarah, Grace, Jon

 

  • Call to Order
    • Natalie called to order at 4:05 pm. 
  • Territory Acknowledgement
    • We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
  • Adoption of Agenda
    • Agenda of 2021/03/12 – Motion to adopt the agenda: Julia/Sarah
      • Motion Passes
  • Ratification of Minutes
    • Council Meeting Minutes of 2021/02/10
      • Moves to ratify the minutes: Emily/Sarah
        • Passes
  • Presentations & Announcements
    • SSD Introduction Presentation
    • SSD Rules of Order Presentation

 

  • Reports
    • Council Members
      • Chairperson – Natalie – delayed nomination period for UVSS reps, Financial committee upcoming, training documents for Council
      • Treasurer – Emily – nothing to report
      • UVSS Representative – Delicia – absent
      • Student Liaison – Julia – anticipating possible back to face-to-face school barriers
      • Graduate Student Representative – Sarah – https://www.uvic.ca/climate-solutions/living-lands/index.php, GSS has AGM from 5-7pm PST on March 23
      • International Student Representative – Vacant
      • General Member at Large – Diksha – 
      • General Member at Large – Grace – nothing to report
      • General Member at Large – Jana – absent
      • General Member at Large – Jon – UVSS payment frustrations
      • General Member at Large – Jason – nothing to report
      • General Member at Large – Natasha
      • Secretary – Rowan – resigned, vacant
  • Staff Reports:
    • Faye: 
      • August 22nd from 1-2pm PST CAL is offering a information session for CAL “how to”
      • Foodbox programming will possibly be shifting 
      • BC Disability Alliance workshops for May – we have lots of registration spaces left!
      • June workshops with CCG → more info coming up
        1. Possibly help fund accessible garden space in the future
        2. Future face-to-face ideas for the summer especially 
  • Main Motions
  • Priority Business
    • Motion 2021/03/12: 01 – Natalie/Julia
      • BIRT the SSD Council accepts Rowan’s resignation from the SSD Council.
        • Motion carries.
    • Motion 2021/03/12: 02 – Natalie/Sarah
      • BIRT the SSD Council grants Emily a leave of absence for 2 months from her duties as Treasurer.
        • Motion carries.
    • Motion 2021/03/12: 03 – Emily/Jon
      • BIRT Natalie will assume all responsibilities of the Treasurer until Emily’s return.
        • Motion to table until next meeting carries.
    • Motion 2020/03/12: 04 – Natalie/Julia
      • BIRT the SSD Council ratifies the following list of dates as the meeting times for the Spring 2021 Semester:
      • Friday March 26th at 6:00 pm
      • Friday April 9th at 4:00 pm
      • Friday April 23rd at 6:00 pm
      • Friday May 7th at 4:00 pm
      • Friday May 21st at 6:00 pm
        • Motion carries.
    • Motion 2021/03/12: 05 – Jon/Jason
      • Whereas the SSD has a spoken agreement with the UVSS to split the costs of the $25/person honoraria associated with the SSD/ABCS/UVSS Accessibility Focus Groups; and
      • Whereas the total costs of the honoraria associated with the SSD/ABCS/UVSS Accessibility Focus Groups are $275, half of that being $137.50
      • BIRT the SSD reimburses the UVSS for $137.50.
        • Motion carries.
    • Motion 2021/03/12: 06 – Natalie/Sarah
      • BIRT the SSD ratifies Delicia as a signing authority of the SSD.
      • BIFRT the SSD ratifies Sophie Papp as a signing authority of the SSD.
        • Motion carries.
    • Motion 2021/03/12: 07 – Natalie/Jon
      • BIRT the SSD ratifies Finance Committee with the following members:
      • Emily as Treasurer as Chair (Jon as interim-Treasurer)
      • Natalie as President as Second Chair
      • Up to 3 Council Members (Open for nomination)
        • Julia
        • (Faye would like to attend)
          • Motion carries.
    • Motion 2021/03/12: 08 – Natalie/Sarah
      • BIRT the SSD ratifies Outreach and Events Committee with the following members:
      • Natalie as President as Chair
      • Julia as Student Liaison as Second Chair
      • Up to 3 Council Members (Open for nomination)
        • Grace
        • (Sophie would like to attend)
          • Motion carries.
    •  Motion 2021/03/12: 09 – Natalie/Jason
      • BIRT the SSD ratifies Policy Development Committee with the following members:
      • Natalie as President as Chair
      • Delicia as UVSS Rep as Second Chair
      • Up to 3 Council Members (Open for nomination)
        • Jon
        • (Sophie & Faye would both like to attend)
          • Motion carries.
  • New Business
  • Old Business
  • Discussion
  • Priority Discussion 
    • 2021/03/12: 01 – Natalie
      • Other Executive Members and Signing Authorities
        • Emily (exec), Sophie (staff), Faye (staff), Natalie (exec), Delicia (exec), and Nikita (staff) are signing authorities now, with Nakita on-leave.
        • Julia as possible executive, if interested.

 

    • Motion 2021/03/12: 10 – Julia/Sarah
      • BIRT the SSD ratifies Julia as a 4th Executive.
        • Motion carries.
    • 2021/03/12: 02 – Natalie
      • Budgeting Timeline
        • Finance committee meeting next week to review the budget and make changes.
    • 2021/03/12: 03 – Natalie
      • Advocacy Group Policy Timeline
    • 2021/03/12: 04 – Natalie
      • Council Training Timeline
      • Anti-O workshop partially as intro and refresher and communication check-in
  • New Discussion
  • Old Discussion
    • Motion to move in camera – Jon/Sarah
      • Motion carries to move in camera at 5:52pm.
  • In Camera
  • Personnel Report
  • Funding Request Review
    • Motion to move out of camera – Julia/Sarah
      • Motion to move out of camera carries at 5:54pm.
  • Meeting Times
    • Next General Council Meeting – Friday, March 26th at 6:00 pm
    • Finance and Operations committee meeting will be determined soon via email.
  • Adjournment