SSD Council Meeting Minutes

Attendance: NB, JuD, DJ, GB, and JD

Staff: SP, FL

1. Call to Order at 4:06pm
2. Territory Acknowledgement
   • We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
     •    NB acknowledges the territories.
3. Ratification of Minutes
   • Council Meeting Minutes of 2021/03/31
     • Motion to ratify last JuD/DJ
       • Motion carries.
4. Adoption of Agenda
   • Agenda of 2021/04/09
     • Motion to adopt the agenda – DJ/JuD
       • Motion to amend and add the following:
       • BIRT the SSD ratifies S’s official resignation from the SSD Graduate Student Representative
         • Motion to amend carries.
       • Motion to adopt the agenda as amended carries.
5. Presentations & Announcements
6. Reports
   • Council Members
     • Chairperson – NB
     • Treasurer – ES – absent
     • UVSS Representative – DJ
     • Student Liaison – JuD
     • Graduate Student Representative – S (resigned)
     • International Student Representative – Vacant
     • General Member at Large – DB
     • General Member at Large – GB
     • General Member at Large – JB (resigned)
     • General Member at Large – JG
     • General Member at Large – JD
     • General Member at Large – NBa
     • Secretary – vacant
   • Staff Reports:
     • FL
     • SP: Weekly study group, Tuesday Crafternoons, Games Night,  Workstudy shifting, BC Disability Alliance workshops, Budget in on time, Website contacts, and Fall-Online campaign
7. Main Motions
   • Priority Business
     • Motion 2021/04/09: 01 – NB/JuD
       • BIRT the SSD accepts the resignation of JB as a Member at Large.
         • Motion carries.
     • Motion 2021/04/09: 02 – NB/Delicia
       • BIRT the SSD ratifies S’s official resignation from the SSD Graduate Student Representative.
         • Motion carries.
   • New Business
   • Old Business
8. Discussion
   • Priority Discussion 
     • Discussion Point 2021/04/09: 01 – JuD
       • Monitoring the success of our programming
       • Program evaluation
       • How much does each program cost? (budget estimates)
       • How many people attend/use each program? (great idea)
       • How many staff hours go into facilitating each program? (depends on the program…
       • Feedback form – how did you hear about this program?
     • Discussion point 2021/04/09: 02 – JuD and GB
       • Advocacy work surrounding the return to in-person classes in the fall
       • Lobbying UVic to ensure that lecture live streaming and recording continues for students unable to return in person
       • Schedule and hold an official meeting open the the whole community to brainstorm + formal plan/statement  to lobby the university to provide equal options to students who can’t attend classes in person due to health reasons/the pandemic
       • Google drive: https://drive.google.com/drive/folders/17bowmKY4yxBeBEs5hWsRM_Wbrs_dJ_-U?usp=sharing
       • Determine if we do safety vs cost/benefit vs liability/advertising vs accessibility vs accommodation
       • JuD to be the point person/lead on this campaign with SP as support:
     • Discussion Point 2021/04/09: 03 – FL
       • SSD physical office/lounge space
       • NB to make a post on Slack/Discord about a reminder that the office is closed, if you need anything to make an appointment with FL.
     • Discussion Point 2021/04/09: 04 – NB
       • SSD Council meeting times for the summer semester – NB to send out a doodle poll – for the first two meetings in May – after the by-election (end of May) determine meeting times for the rest of the semester
       • By-election date – second meeting in May – promote international students + graduate students specifically?
       • Anti-oppression training date – for early June
       • JuD to email contacts and CC’ NB
     • Discussion Point 2021/04/09: 05 – NB
       • Acceptance of Office forms
   • New Discussion
   • Old Discussion
9. In Camera
   • Personnel Report
   • Funding Request Review
10. Meeting Times
    • Next Council Meeting is April 23rd at 6pm
11. Adjournment at 5:50pm