July 8th, 2021

July 8th, 2021

SSD Council Meeting Minutes

Attendance: NB, JG, JuD, JD, GB, NBa

Excused Absence: HB, DJ, B

Staff: FL and SP

  1. Call to Order
    • NB calls to un-quorate order at 6:15pm PST.
  2. Territory Acknowledgement
    • We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
    • NB acknowledges the territories. 
  3. Adoption of Agenda & Ratification of Minutes
    • Ratification of Minutes
      • Council Meeting Minutes of 2021/06/17
    • Adoption of Agenda for July 7th, 2021
      • Addition of discussion items: Mental Health Initiative with SOCC and Pride
  4. Reports
    • Council Members
      • i. Chairperson – NB: Hiring committee for SSD Office Coordinator; UVSS Equity Diversity and Inclusion Audit
      • ii. Interim Treasurer – JG: Access4All – meetings, administrative, strategy; Started term on UVic Board of Governors. 
      • iii. UVSS Representative – DJ
      • iv. Student Liaison – JuD: Covered in discussion items
      • v. Graduate Student Representative – Vacant
      • vi. International Student Representative – HB (absent)
      • vii. General Member at Large – B (absent)
      • viii. General Member at Large – DB 
      • ix. General Member at Large – GB
      • x. General Member at Large – JD (absent)
      • xi. General Member at Large – NBa
      • xii. Treasurer (on leave) – ES
      • xiii. Secretary – Vacant
        • Meeting reached quorum at 6:25 pm.
    • Staff Reports:
      • FL: Finishing up Botanical Drawings workshop on the 12th; Dates solidified with WRAP program this fall (online); Office Coordinator position has been filled – N accepted job offer. 
      • SP: Upcoming July 14th panel event for Access4All; Petition for #Access4All; http://chng.it/B7h6mzB9xt​ – petition for #Access4A; Photo “pic”-nic event July 29th (budget needs to be passed for photographer and food, etc.); Website update; Mailchimp email sent today
      • NS
  5. Main Motions
    • Priority Business
      • Motion 2021/07/08: 01 – JuD/JG
        • WHEREAS it is a priority of the SSD Council to ensure that SSD Center, in the Student Union Building, remains a safer space to imuno-compromised students, those who are medically unable to get vaccinated, and those for whom the vaccine has reduced efficiency due to medical conditions, and;
        • WHEREAS fully vaccinated individuals are still capable of contracting and transmitting COVID-19:
        • BIRT the SSD requires masks to be worn upon entering and while within the SSD Center, including the office and student lounge, regardless of individual vaccination status. Students who are unable to wear a mask due to a medical condition, physical or mental impairment, and students who are unable to put on and remove a mask without assistance, are exempt from this requirement. Incompatible access needs for students accessing the SSD space will be managed on a case-by-case basis at the discretion of SSD Staff. 
        • This requirement will be clearly posted at the entrance to the SSD Center in the SUB. 
        • Motion to amend – GB. Adopted by consensus. 
        • Motion carries. 
    • New Business
    • Old Business
      • Motion 2021/07/08:02 – JG/JuD
        • BIRT the SSD opens elections for the following positions on the Access4All Working Group:
          • One Secretary
          • Two Members at Large
          • One UVSS Representative
          • One International Student Representative
        • HB is nominated for one of the members at large positions. 
        • Motion to add International Student Rep as a position to the Access4All Working Group – JG
        • Motion carries by consensus. 
        • JF is nominated for the position of International Student Representative.
        • JF and HB are ratified as members of the working group. 
        • Motion to add to agenda – JuD/JG
        • Adopted by consensus
      • Motion 2021/07/08: 03 – JD/JuD
        • BIRT Motion 2021/06/17: 07 is amended to increase the approved cost from $2700 to $3300 in order to raise the number of program participants to 12 and to cover the cost of two info-sessions. The amended motion reads as follows:
        • BIRT the SSD Council approves $3300 to run one iteration of the Wellness Recovery Action Plan (WRAP) for a maximum registration of 12 students with the Mental Health Recovery Partners for early Fall 2021. This cost includes two info-sessions. 
        • Motion carries.
      • Motion to ratify minutes of 2021/06/17: JG/JD
        • Motion carries. 
  6. Discussion
    • Priority Discussion 
      • Discussion Point 2021/07/08: 01 – JuD
      • Discussion Point 2021/07/08: 02 – JuD
        • Wellness Recovery Action Plan (WRAP) with the Mental Health Recovery Partners
        • 2 info sessions (online) Sept 20th at 3:30pm, and Sept 23rd at 3:30pm
        • October 6th-November 17th (skip Nov 11th week)
        • Booster session
        • Poll for review of the program to participants 
      • Discussion Point 2021/07/08: 03 – JuD
      • Discussion Point 2021/07/08: 04 – FL 
        • Mental Health Initiative with SOCC and Pride
        • 1 session per month for 8 months (but not Wednesday)
        • Sept-April peer support group for BIPOC students with mental health barriers led by a trauma-informed individual
        • $3,200 to set up facilitator 
  7. Motion to move in camera – JG/NBa
  8. In Camera
    • Personnel Report
    • Funding Request Review
      • Motion 2021/07/08: 03 – JuD/JD
        • BIRT the SSD approves an expenditure of $7,000 towards the purchase of the following adaptive technology for the SSD Office Coordinator, NS:
          • Adaptive software, including both text-to-speech and speech-to-text functions.
          • A laptop computer with the capacity to smoothly run this adaptive software simultaneously with resource-intensive office management and administration software. Must also have quality video and audio recording and streaming capacity.
          • Electronic accessories for this computer, including but not limited to charging and adaptor cords, a battery block, external storage, and an ergonomic wireless mouse.
          • Office administrative software, including but not limited to Microsoft Office Suite and Adobe Acrobat.
          • Motion carries. 
  9. Meeting Times
    • Next Council Meeting: Tuesday July 20th, 6pm to 8pm PST
  10. Adjournment at 7:35pm