We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
NB acknowledges the territories.
Ratification of Minutes – JuD/JD
Council Meeting Minutes of 2021/04/23
Meeting minutes ratified via consensus
Adoption of Agenda – JD/JuD
Agenda of 2021/05/14
Motion to Amend the Agenda – NB/JD
BIRT the following topics will be added as discussion points:
Discussion item: UPass Appeals Committee
Discussion item: new and incoming students
Motion to amend the agenda carries
Motion to adopt the agenda as amended carries.
Reports
Council Members
i. Chairperson – NB – Access4All meetings, UVSS Board training
ii. Treasurer – ES – Absent
iii. UVSS Representative – DJ – Absent
iv. Student Liaison – JuD – Access4All meetings and survey,
v. Graduate Student Representative – Vacant
vi. International Student Representative – Vacant
vii. General Member at Large – DB – Absent
viii. General Member at Large – GB
ix. General Member at Large – JG – Access4All
x. General Member at Large – JD
xi. General Member at Large – NBa – Absent
xii. General Member at Large – Vacant
xiii. Secretary – Vacant
Staff Reports:
FL: June workshops, Upcoming meetings and events
SP: Access4All, Crafternoon starting 25th May, June workshops, website update and social media meetings with DJ (pls do the google forms if you haven’t it helps so much), Games night, going to review food program
NS:
Campaign Reports:
Access4All Campaign – JuD & JG
Main Motions
Priority Business
Motion 2021/05/14: 01 – NB/JG
BIRT the SSD ratifies NS as a signing authority of the SSD.
BIFRT the SSD removes SP from the approved list of signing authorities of the SSD.
// 5 minute break until 7pm determined via consensus //
Discussion Point 2021/05/14: 03 – NB
Discord activity/logistics
SP to figure this out a bit – she has a couple of directions to go
Discussion Point 2021/05/14: 04 – NB
SGM Planning & Agenda
Associate members definition in Constitution
Incoming students: have received an admissions offer from UVic that is currently valid and has not accepted an admissions offer from another institution.
Returning students: Returning student; previous fee-paying UVSS or GSS member of the SSD with the intent to return to accredited UVic classes within 18 months.
Motion 2021:05:14: 02 – JuD/JG
BIRT the definitions for “Returning students” and “Incoming students”, above, be voted on in the SGM agenda in order to include the definitions in Bylaw #:1 Interpretation and Bylaw #2: Membership.
Motion carries.
Motion 2021:05:14: 03 – JG/JuD
BIRT the May 28th, 2021 SGM agenda includes the following motion:
BIRT Bylaw #1 in the SSD Constitution will have the following changes: UVic Community; “current, incoming, and returning students”.
Motion carries.
Motion 2021:05:14: 04 – JuD/JD
BIRT the May 28th, 2021 SGM agenda consists of the following sections in the agenda: by-elections for the 4 positions, reports from exec members, motions to change bylaws.
Adoption of Agenda and Ratification of the Minutes
Adoption of the agenda for May 28, 2021.
Ratification of the minutes for February 23, 2021.
Reports
Executive Officers
Chairperson — NB
Treasurer — ES / JG
UVSS Representative — DJ
Student Liaison — JuD
Elections
Motion to appoint an Electoral Officer and Scrutineer.
Nominations open for Graduate Student Representative
Nominations open for International Student Representative
Nominations open for Secretary
Nominations open for Council Member at Large
Motion to ratify the results of the election.
Procedural note: Once an Electoral Officer and Scrutineer are appointed, the Electoral Officer will preside over nominations and elections. Once nominations for each position are complete, each candidate will have two minutes to speak. The audience then may direct questions to all candidates. Once question period is complete, the Electoral Officer will call for votes digitally and tally them with assistance from the Scrutineer. They will then announce the results. They will preside over the vote to ratify the election results, after which the Chair will resume control of the meeting. Only the SSD Coordinators, UVSS Executive Director, or the Director of Student Affairs are eligible to be appointed Electoral Officer and Scrutineer.
Motions for Consideration
Special Resolutions
Motion to amend Bylaw #1 Interpretation
BIRT Bylaw #1 Interpretation is amended to include the following: “Incoming students” means any person who has received an admissions offer from UVic that is currently valid and who has not accepted an admissions offer from another institution.
Motion to amend Bylaw #1 Interpretation
BIRT Bylaw #1 Interpretation is amended to include the following: “Returning students” means any former fee-paying member of the UVSS or GSS with the intent to return to accredited UVic classes within 18 months of their last semester as a UVSS or GSS member.
Motion to amend Bylaw #1 Interpretation
BIRT Bylaw #1 Interpretation is amended as follows: “UVIC Community” means current, incoming, and returning students, faculty, and staff of UVIC and includes any constituency or other groups on campus.
Motion to amend Bylaw #2 Membership
BIRT Bylaw #2 Membership is amended as follows: Associate Members include anyone who:
is an alumni member of the Society; or
is an incoming student who identifies as a student with a disability; or
is a returning student who identifies as a student with a disability; or
is a member of the UVIC Community and is accepted by the Council of the Society as an Associate Member
Adjournment
https://uvicssd.ca/wp-content/uploads/2021/05/1.jpg20001545Bella Jacobshttps://uvicssd.ca/wp-content/uploads/2021/01/android-chrome-192x192_1.pngBella Jacobs2021-05-17 10:39:382021-05-26 21:27:20SSD 2021 Special General Meeting – AGENDA
We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
NB and SP acknowledge the territories.
Ratification of Minutes
Council Meeting Minutes of 2021/04/09
Motion carries.
Adoption of Agenda
Agenda of 2021/04/23 – JuD/JG
Motion to amend the agenda – JG/JuD
BIRT a discussion point about meeting times this summer is added.
Motion to amend the agenda carries.
Motion to adopt the agenda as amended carries.
Presentations & Announcements
Presentations
Announcements
Reports
Council Members
i. Chairperson – NB (Last UVSS meeting was this week)
ii. Treasurer – ES (vacant)
iii. UVSS Representative – DJ (onboarding next week)
iv. Student Liaison – JuD (Access for All in the Fall review, Doodlepolls in Discord)
v. Graduate Student Representative – Vacant
vi. International Student Representative – Vacant
vii. General Member at Large – DB (Absent)
viii. General Member at Large – GB (Absent)
ix. General Member at Large – JG
x. General Member at Large – JD
xi. General Member at Large – NBa (Absent)
xii. General Member at Large – Vacant
xiii. Secretary – Vacant
Staff Reports:
FL: Upcoming events in May, Poster runs with SP to bolster attendance, Tea and Game Socials picking up since exams
SP: Posting events, Work Study switchover, Crafternoon possibilities (Stress management, Journal workshop??)
Main Motions
Priority Business
New Business
Old Business
Discussion
Priority Discussion
Discussion Point 2021/04/23: 01 – JuD
Fall class accessibility
Survey to send people about positive aspects of online class access, If anyone has questions
Discussion Point 2021/04/23: 02 – JuD
Community needs survey
Discussion Point 2021/04/23: 03 – DJ
Forming a marketing/social media committee
SP and DJ to meet and discuss what to bring to next Council meetings
May 14th, 2021
May 14, 2021
SSD Council Meeting Minutes
Present: NB, JG, JuD, Z, JD, GB
Staff/Workstudy: SP, FL, LT
SSD 2021 Special General Meeting – AGENDA
SSD Special General Meeting Agenda
May 28, 2021, 6pm, Zoom Meeting
April 23rd, 2021
April 23, 2021
SSD Council Meeting Minutes
Attendance: NB, JD, JuD, DJ and JG
Staff: FL & SP