SSD Council Meeting Meeting Minutes

Attendance: NB, JG, DB, GB, and JuD

Staff: FL and SP

1. Call to Order at 6:07pm
2. Territory Acknowledgement 
   • We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
   • NB acknowledges the territories
3. Adoption of Agenda – 
   • Agenda of 2021/03/31 – JuD/JG
     • Motion to amend the agenda – NB/JuD
     • Include in “Priority Business” section: BIRT the SSD approves the 2021/2022 Budget.
       • Motion to amend carries.
   • Agenda as amended adopted by consensus.
4.  Ratification of Minutes – JG/JuD
   • Council Meeting Minutes of 2021/03/12
     • Motion carries.
5. Presentations & Announcements 
6. Reports 
   • Council Members 
     • Chairperson – NB
     • Treasurer – ES
     • UVSS Representative – DJ
     • Student Liaison – JuD
     • Graduate Student Representative – S
     • International Student Representative – Vacant
     • General Member at Large – DB
     • General Member at Large – GB
     • General Member at Large – JB
     • General Member at Large – JG
     • General Member at Large – JD
     • General Member at Large – NBa
     • Secretary – vacant
   • Staff Reports: 
     • FL
     • SP
7. Main Motions 
   • Priority Business 
     • Motion 2021/03/31: 01 – JG/JuD
       • BIRT the SSD approves the Advocacy Group Policy as attached in Appendix A.
       •         Motion carries.
     • Motion 2021/03/31: 02 – JG/JuD
       • BIRT the SSD approves $5000 toward the UVic Learning Assistance Program for the May to August Summer 2021 semester.
       • BIFRT the SSD approves $5000 towards the UVic Learning Assistance Program for the September to December Fall 2021 semester.
         • Motion carries.
     • Motion 2021/03.31: 03 – NB/JG
       • BIRT the SSD approves the 2021/2022 Budget.
         • Motion carries.
   • New Business 
   • Old Business 
8. Discussion 
   • Priority Discussion 
     • Discussion Point 2021/03/31: 01 – FL
       • SSD physical lounge and office space reopening timeline.
       • Must give a report to Alannah by the end of April as to our open/closed timeline.
     • Motion 2021/31/03: 04 – JG/JuD
       • BIRT the SSD Council approves closing the physical SSD centre and respite room to the public for the Summer 2021 semester due to COVID-19 concerns.
         • Motion carries.
   • New Discussion 
   • Old Discussion 
9. In Camera 
   • Personnel Report 
   • Funding Request Review 
10. Meeting Times
    • Next Board Meeting is Friday, April 9th at 4pm
11. Adjournment at 7:18pm