SSD Special General Meeting Agenda

May 28, 2021, 6pm, Zoom Meeting

  1. Call to Order and Appointment of Chair 
  2. Acknowledgement of Territories 
  3. Adoption of Agenda and Ratification of the Minutes 
    • Adoption of the agenda for May 28, 2021.
    • Ratification of the minutes for February 23, 2021.
  4. Reports 
    • Executive Officers
      • Chairperson — NB
      • Treasurer — ES / JG
      • UVSS Representative — DJ
      • Student Liaison — JuD
  1. Elections
    • Motion to appoint an Electoral Officer and Scrutineer. 
      • Nominations open for Graduate Student Representative
      • Nominations open for International Student Representative
      • Nominations open for Secretary
      • Nominations open for Council Member at Large
    • Motion to ratify the results of the election. 
      • Procedural note: Once an Electoral Officer and Scrutineer are appointed, the Electoral Officer will preside over nominations and elections. Once nominations for each position are complete, each candidate will have two minutes to speak. The audience then may direct questions to all candidates. Once question period is complete, the Electoral Officer will call for votes digitally and tally them with assistance from the Scrutineer. They will then announce the results. They will preside over the vote to ratify the election results, after which the Chair will resume control of the meeting. Only the SSD Coordinators, UVSS Executive Director, or the Director of Student Affairs are eligible to be appointed Electoral Officer and Scrutineer.
  1. Motions for Consideration 
  2. Special Resolutions 
    • Motion to amend Bylaw #1 Interpretation
    • BIRT Bylaw #1 Interpretation is amended to include the following: “Incoming students” means any person who has received an admissions offer from UVic that is currently valid and who has not accepted an admissions offer from another institution.
    • Motion to amend Bylaw #1 Interpretation
    • BIRT Bylaw #1 Interpretation is amended to include the following: “Returning students” means any former fee-paying member of the UVSS or GSS with the intent to return to accredited UVic classes within 18 months of their last semester as a UVSS or GSS member.
    • Motion to amend Bylaw #1 Interpretation
    • BIRT Bylaw #1 Interpretation  is amended as follows: “UVIC Community” means current, incoming, and returning students, faculty, and staff of UVIC and includes any constituency or other groups on campus.
    • Motion to amend Bylaw #2 Membership
    • BIRT Bylaw #2 Membership is amended as follows: Associate Members include anyone who:
      • is an alumni member of the Society; or
      • is an incoming student who identifies as a student with a disability; or
      • is a returning student who identifies as a student with a disability; or
      • is a member of the UVIC Community and is accepted by the Council of the Society as an Associate Member
  1. Adjournment