May 14, 2021

SSD Council Meeting Minutes

Present: NB, JG, JuD, Z, JD, GB

Staff/Workstudy: SP, FL, LT

  1. Call to Order at 6:09pm
  2. Territory Acknowledgement
    • We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
    • NB acknowledges the territories.
  3. Ratification of Minutes – JuD/JD
    • Council Meeting Minutes of 2021/04/23
    • Meeting minutes ratified via consensus
  4. Adoption of Agenda – JD/JuD
    • Agenda of 2021/05/14
    • Motion to Amend the Agenda – NB/JD
    • BIRT the following topics will be added as discussion points:
      • Discussion item: UPass Appeals Committee
      • Discussion item: new and incoming students
      • Motion to amend the agenda carries
    • Motion to adopt the agenda as amended carries.
  5. Reports
    • Council Members
      • i. Chairperson – NB – Access4All meetings, UVSS Board training
      • ii. Treasurer – ES – Absent
      • iii. UVSS Representative – DJ – Absent
      • iv. Student Liaison – JuD – Access4All meetings and survey,
      • v. Graduate Student Representative – Vacant
      • vi. International Student Representative – Vacant
      • vii. General Member at Large – DB – Absent
      • viii. General Member at Large – GB
      • ix. General Member at Large – JG – Access4All
      • x. General Member at Large – JD
      • xi. General Member at Large – NBa – Absent
      • xii. General Member at Large – Vacant
      • xiii. Secretary – Vacant
    • Staff Reports:
      • FL: June workshops, Upcoming meetings and events
      • SP: Access4All, Crafternoon starting 25th May, June workshops, website update and social media meetings with DJ (pls do the google forms if you haven’t it helps so much), Games night, going to review food program
      • NS:
  6. Campaign Reports:
    • Access4All Campaign – JuD & JG
  7. Main Motions
    • Priority Business
      • Motion 2021/05/14: 01 – NB/JG
      • BIRT the SSD ratifies NS as a signing authority of the SSD.
      • BIFRT the SSD removes SP from the approved list of signing authorities of the SSD.
        • Motion carries.
    • New Business
    • Old Business
  8. Discussion
    • Priority Discussion 
      • Discussion Point 2021/05/14: 01 – NB
        • Council Member bios for website
        • SP to reach out to Council re: this
      • Discussion Point 2021/05/14: 02 – DJ and SP
      • Discussion Point 2021/05/14: 03 – NB
        • Discord activity/logistics
        • SP to figure this out a bit – she has a couple of directions to go
      • Discussion Point 2021/05/14: 04 – NB
        • SGM Planning & Agenda
        • Associate members definition in Constitution
        • Incoming students: have received an admissions offer from UVic that is currently valid and has not accepted an admissions offer from another institution.
        • Returning students: Returning student; previous fee-paying UVSS or GSS member of the SSD with the intent to return to accredited UVic classes within 18 months.
        • Motion 2021:05:14: 02 – JuD/JG
        • BIRT the definitions for “Returning students” and “Incoming students”, above, be voted on in the SGM agenda in order to include the definitions in Bylaw #:1 Interpretation and Bylaw #2: Membership.
          • Motion carries.
        • Motion 2021:05:14: 03 – JG/JuD
        • BIRT the May 28th, 2021 SGM agenda includes the following motion:
          • BIRT Bylaw #1 in the SSD Constitution will have the following changes: UVic Community; “current, incoming, and returning students”.
          • Motion carries.
        • Motion 2021:05:14: 04 – JuD/JD
        • BIRT the May 28th, 2021 SGM agenda consists of the following sections in the agenda: by-elections for the 4 positions, reports from exec members, motions to change bylaws.
          • Motion carries.
      • Discussion Point 2021/05/14: 05 – NB
        • UPass Appeals Committee
      • Discussion Point 2021/05/14: 06 – Z
        • New and incoming students
    • New Discussion
    • Old Discussion
  9. In Camera
    • Personnel Report
    • Funding Request Review
  10. Meeting Times
    • SGM May 28th, 6-8pm
  11. Adjournment at 8:10pm