August 26, 2021

SSD Council Meeting Minutes

Attendance:

Council Members: JD, HB, JuD, B, NB, DB, JG

Staff: NS, FL

Members: Br

1. Call to Order at 6:06pm
2. Territory Acknowledgement
   • We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
   • NB acknowledged the territories.
3. Adoption of Agenda & Ratification of Minutes
   • Ratification of Minutes
     • Council Meeting Minutes of 2021/08/16
     • Motion to ratify the minutes:  JG/HB 
       • Amendment to indicate email vote for motions carried.
       • Amendment carried by consensus.
     • Agenda adopted by consensus. 
   • Adoption of Agenda
     • Agenda of 2021/08/26
     • Motion to adopt the agenda – JG/JD
       • Motion to amend the agenda to change order of business: Council Reports after motions.
       • Amendment carried by consensus.
     • Motion to amend the agenda – JuD/HB
       • Add Discussion Point 01: B.A.C.K (Belonging, Authenticity, Community of Care, and Knowledge).
       • Amendment carried by consensus.
     • Motion to amend the agenda – JD/JuD
       • Add Discussion Point 02: Campus Kick-Off
       • Amendment carried by consensus.
     • Agenda adopted by consensus.
4. Reports
   • Council Members
     • i. Chairperson – NB
     • ii. Interim Treasurer – JG
     • iii. UVSS Representative – DJ (absent)
     • iv. Student Liaison – JuD 
     • v. Graduate Student Representative – Vacant
     • vi. International Student Representative – HB
     • vii. General Member at Large – B
     • viii. General Member at Large – DB 
     • ix. General Member at Large – GB (absent)
     • x. General Member at Large – JD
     • xi. General Member at Large – NBa (absent)
     • xii. Treasurer (on leave) – ES (leave)
     • xiii. Secretary – Vacant
   • Staff Reports:
     • FL: 
     • SP: 
     • NS:
5. Campaign Reports:
   • Access4All
6. Main Motions
   • Priority Business
     • Motion 2021/08/26: 01 JuD/JD
       • BIRT Anna-Elaine is given a 75$ honorarium for providing Media Relations Training to Access for All Committee members.
       • This would cover 25$ per hour for 2 hours preparation and 1 hour presentation and training.
       • JG abstained. 
       • Motion carried. 
     • Motion 2021/08/26: 02 HB/JD
       • BIRT the Pic-nic event previously scheduled for September 3rd be postponed until after Campus Kickoff (September 8th, 9th, and 10th).
       • Motion carried by consensus. 
     • Motion 2021/08/26: 03 HB/JD
       • BIRT the SSD approves the payment of honorariums of $25 an hour for up to three hours for individuals leading the weekly Crafting Events for the Summer 2021 semester up to a maximum of $1,200.00 and the Fall 2021 semester up to a maximum of $1,200.00.
       • Amended by consensus to specify a maximum of $1,200.
       • Motion carried. 
   • New Business
     • Motion 2021/08/26: 04 JD/HB
       • BIRT the SSD accepts ES’s resignation from Treasurer
       • Motion carried. 
   • Old Business
7. Discussion
   • Priority Discussion 
     • Discussion Point 2021/08/06: 01 – JuD
       • B.A.C.K (Belonging, Authenticity, Community of Care, and Knowledge).
     • Discussion Point 2021/08/26: 02 – JD
       • CKO sign-up for tabling.
8. In Camera
   • Personnel Report
   • Funding Request Review
     • Motion  2021/08/26: 03 – JuD/HB
       • BIRT the SSD approves Pei-Ling Wang’s funding request for $313.98 for noise cancelling headphones, $419.99 for a Solid State Drive, and $189.28 for MS Office for a total of $923.25.
       • Motion carried.
9. Meeting Times
10. Adjournment 
    • Meeting adjourned