September 28th, 2021

SSD SGM Minutes

Attendance: JD, NB, B, HB, JuD, DJ, C, DB, NBa

Staff: FL, NS, SP

1. Call to Order and Appointment of Chair 
   • Called to order at 4:04pm 
   • NB appointed as chair by consensus
2. Acknowledgement of Territories
   • NB acknowledges the territories 
   • HB acknowledges moving towards truth and reconciliation
3. Adoption of Agenda and Ratification of the Minutes – HB/JuD
   • Ratification of SGM minutes – May 28, 2021
     • SSD SGM AGENDA -May 28, 2021
     • Motion to ratify the minutes carries
   • Adoption of today’s, Sept 28th, 2021, SGM agenda
     • Motion to adopt today’s agenda carries
4. Reports 
   • Executive Officers
     • i. Chairperson – NB
     • ii. Treasurer (JG, interim Treasurer) – Absent
     • iii. UVSS Representative – DJ
       • ARC collaboration and anti-racist work
     • iv. Student Liaison – JuD
       • A4A, WRAP, and volunteers
5. Elections
   • Motion to appoint an Electoral Officer and Scrutineer. 
     • Procedural note: Once an Electoral Officer and Scrutineer are appointed, the Electoral Officer will preside over nominations and elections. Once nominations for each position are complete, each candidate will have two minutes to speak. The audience then may direct questions to all candidates. Once question period is complete, the Electoral Officer will call for votes digitally and tally them with assistance from the Scrutineer. They will then announce the results. They will preside over the vote to ratify the election results, after which the Chair will resume control of the meeting. Only the SSD Coordinators, UVSS Executive Director, or the Director of Student Affairs are eligible to be appointed Electoral Officer and Scrutineer.
     • FL and NS are nominated as Electoral Officer and Scrutineer, respectively.
   • Nominations open for Graduate Student Representative
     • Position to remain vacant
   • Nominations open for Secretary
     • Position to remain vacant
   • Nominations open for Treasurer
     • HB nominated successfully as SSD Treasurer.
   • Motion to ratify the results of the election – JuD/NBa
     • Motion carries.
   • Nominations open for General Member at Large
     • C is successfully nominated as an SSD General Member at Large.
   • Motion to ratify results of the election – HB/JD
     • Motion carries.
       
6. Motions for Consideration 
   • BIRT the SSD Council includes 2 more General Members at Large positions – B/JD
     • Motion carries.
   • BIRT the SSD Constitution is amended to reflect quorum for Council Meetings is 50% + 1 of the current Council membership.
   • Motion to amend Motion 6b. To the following, below – HB/NBa
     • BIRT the SSD Constitution is amended to reflect quorum for Council Meetings is ⅓  of the current active Council membership, rounded up to the nearest integer. – filled council positions
     • Motion to amend motion 6b. By consensus
     • Amended motion carries.
   • BIRT NB takes a leave of absence from the position of Chairperson, effective until November 30th, 2021 – JD/HB
   • BIFRT DJ is appointed as interim co-Chairperson until Nov. 30 by acclamation.
   • BIFRT JuD is appointed as interim co-Chairperson until Nov. 30 by acclamation.
   • Nominations and results for co-Chairperson ratified.
7. Adjournment at 4:55pm PST