We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
i. Chairperson – JuD/DJ (interim) – busy busy, strategic planning as possibility late in the month (contact JuD if you are interested in Strategic planning)
ii. Treasurer – HB (interim) – Working on finance process and some related policy
iii. UVSS Representative – DJ
iv. Student Liaison – JuD – WRAP program with 10 ppl finishing soon, possibly other groups in future WRAP events
v. Graduate Student Representative – vacant
vi. International Student Representative – HB – Discord moderator (no concerns), setting up finance protocols for SSD
vii. General Member at Large – NBa (absent)
viii. General Member at Large – JD – nothing to report
ix. General Member at Large – GB (absent)
x. General Member at Large – DB (absent)
xi. General Member at Large – C – still setting up role reaction in SSD Discord and rule-role reaction, interested in formalizing rules around certain triggers, hosted SSD Spooky Movie Night last Friday on SSD Discord
xii. General Member at Large – B – nothing to report
xiii. General Member at Large – JG – Nov. 26th meeting with GB Lore about accessibility in post secondary institutions, related to A4A campaign
xiv. General Member at Large – vacant
Staff
Research and Communications Coordinator – SP: volunteer management workshop sessions, Monday.com set-up for staff and exec, WS coordination, Online Group study, Art Therapy workshop event Oct 30th, Games Nights every Tues still
Education and Administrative Coordinator – FL: SSD/CAL bursary update (hopefully next meeting), WRAP finishes Nov. 17th, next Monday is Botanical Drawings workshop in collaboration with CCG and another workshop on making plant dyes (later in November), budgeting and financing workshops, looking at next year’s budget and reporting
Office Coordinator – NS: in-center students dropping in looking for guidance on CAL, possible Crafternoons in-person (to discuss in exec/staff meeting)
Main Motions
Motion 2021.11.09: 01 – C/DJ
BIRT JuD steps down from chair.
BIFRT HB assumes Chair position for the main motions.
Motion 01 carries by consensus.
Priority Business
Motion 2021.11.09: 02 – JD/JG
BIRT the SSD pay Carmin Lo Re, Peripeteiah Botanicals $300 to host a session of botanical drawing workshop for the fall 2021 (November 15th) term and another workshop for the winter of 2022 (date TBD).
Motion to amend Motion 02 – JD/JG
BIRT the above motion is amended as follows:
BIRT the SSD pay Carmin Lo Re, Peripeteiah Botanicals up to $300 to host a session of botanical drawing workshop (co-hosted with the Campus Community Gardens) for the fall 2021 (November 15th) term and approve another $200 workshop for the winter of 2022 (date TBD).
Motion 02 as amended carries.
Motion 2021.11.09: 03 – JD/JuD
BIRT the SSD pay Mina Heibert $300 for preparing for and hosting a 1hr long Art Therapy session on October 30th, 2021.
Spending on PPE and COVID-19 cleaning supplies in the fall semester 2021 to be resumed.
Motion to move In-Camera – JuD/B
Motion to move in-camera carries at 5:58pm PST
Moved out of camera at 6:15pm
Motion 05 – HB/JD
BIRT the SSD approves AF’s funding request for $5,000 CAD to cover the cost of a EMOVE Cruiser 52V 1600W Dual Suspension – Long Range Scooter and help towards an accessible Evodesk to their desired specifications (with the student making up the shortfall to this purchase)
Motion 05 for carries.
Upcoming Meeting Times
Next Council Meeting: November 23rd from 4pm-6pm PST
Next exec/council meeting: Wednesday, Nov. 10th, 11:30 am to 12:30 pm
We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
SP – ZAP card update, Workshops with JuD and council training modules
FL – Meeting with HB as the Treasurer,
NS – absent
Main Motions
Priority Business
BIRT DJ to step down as Chair for the following motion, motion 01, HB accepts chair position for this meeting business.
Motion carries.
Motion 2021/10/21: 01 – DJ
WHEREAS the SSD has had a shift in board positions and NBa is on leave until November 30th, 2021 we would like to update signing authorities to reflect the current board to support daily workflow of staff and board; therefore,
BIRT HB and JuD are added as signing authorities as of October 21st, 2021.
Motion carries.
Motion 2021/10/21: 02 –
WHEREAS SP was previously working solely remotely and, as of Oct 22nd, now will be regularly in the SSD office, we would like to update staff signing authorities to reflect staff weekly workflow; therefore,
BIRT SP is added as a signing authority as of October 21st, 2021.
Motion to appoint an Electoral Officer and Scrutineer.
Procedural note: Once an Electoral Officer and Scrutineer are appointed, the Electoral Officer will preside over nominations and elections. Once nominations for each position are complete, each candidate will have two minutes to speak. The audience then may direct questions to all candidates. Once question period is complete, the Electoral Officer will call for votes digitally and tally them with assistance from the Scrutineer. They will then announce the results. They will preside over the vote to ratify the election results, after which the Chair will resume control of the meeting. Only the SSD Coordinators, UVSS Executive Director, or the Director of Student Affairs are eligible to be appointed Electoral Officer and Scrutineer.
FL and NS are nominated as Electoral Officer and Scrutineer, respectively.
Nominations open for Graduate Student Representative
Position to remain vacant
Nominations open for Secretary
Position to remain vacant
Nominations open for Treasurer
HB nominated successfully as SSD Treasurer.
Motion to ratify the results of the election – JuD/NBa
Motion carries.
Nominations open for General Member at Large
C is successfully nominated as an SSD General Member at Large.
Motion to ratify results of the election – HB/JD
Motion carries.
Motions for Consideration
BIRT the SSD Council includes 2 more General Members at Large positions – B/JD
Motion carries.
BIRT the SSD Constitution is amended to reflect quorum for Council Meetings is 50% + 1 of the current Council membership.
Motion to amend Motion 6b. To the following, below – HB/NBa
BIRT the SSD Constitution is amended to reflect quorum for Council Meetings is ⅓ of the current active Council membership, rounded up to the nearest integer. – filled council positions
Motion to amend motion 6b. By consensus
Amended motion carries.
BIRT NB takes a leave of absence from the position of Chairperson, effective until November 30th, 2021 – JD/HB
BIFRT DJis appointed as interim co-Chairperson until Nov. 30 by acclamation.
BIFRT JuD is appointed as interim co-Chairperson until Nov. 30 by acclamation.
Nominations and results for co-Chairperson ratified.
Adjournment at 4:55pm PST
https://uvicssd.ca/wp-content/uploads/2020/09/Meeting-Minutes.jpg10801080caordahttps://uvicssd.ca/wp-content/uploads/2021/01/android-chrome-192x192_1.pngcaorda2021-11-20 15:07:432021-11-20 15:07:43SGM – September 28th, 2021
November 9th, 2021
November 9th, 2021
SSD Council Meeting Minutes
Present: JG, C, JD, JuD, DJ, HB, B
Staff: FL, NS, SP
October 21, 2021
October 21, 2021
SSD Council Meeting Minutes
Attendance: DJ, HB, NBa, C
Staff: FL and SP
SGM – September 28th, 2021
September 28th, 2021
SSD SGM Minutes
Attendance: JD, NB, B, HB, JuD, DJ, C, DB, NBa
Staff: FL, NS, SP