Minutes – January 13th, 2021

Society for Students with Disabilities

Attendance: ES, NB, JuD, K, NBa, JG, JD, JB, S

Staff: NS, SP, FL

  1.   Call to Order at 4:43pm
  2.   Territory Acknowledgement
  3.   We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.

ES acknowledges the territories.

  1.   Adoption of Agenda
  2.   Motion 2021.01.13:01 — JuD/NBa

BIRT the agenda for 13th January, 2021 be adopted.

Motion carries.

  1. Motion 2021.01.13:02 — JuD/JG

BIRT the minutes for December 2020 be ratified.

Motion carries.

  1.   Reports
  2.   Council Members
  3. Chairperson – ES – 
  4. Treasurer – DB – absent

iii.   UVSS Representative – NB 

  1.   Student Liaison — JG – one last accessibility consult  
  2. Graduate Student Representative – S 
  3.   International Student Representative – vacant

vii. General Member at Large – NBa 

viii. General Member at Large – TW – absent

  1. General Member at Large – JD 
  2. General Member at Large – JuD 
  3. General Member at Large – JB

xii. General Member at Large – vacant

xiii. Staff report – NS, FL, SP 

  1.   Main Motions
  2.   Priority Business
  3. Motion 2021.01.13: 03 –     NBa/JuD

BIRT the SSD approves the new Covid-19 Social Distancing Support Program for the Winter 2021 semester Policy as written.

                  o  See policy attached.

      Note changes:

– Option One: Students accessing the Good Food Box will receive a GFB every 2 weeks by pickup/delivery to access this program please notify the Office Coordinator.

– Option two: Students accessing the Red Cedar Café will notify the SSD Office Coordinator and can receive up to 7 pre-prepared meals each week by pickup/delivery.

– Option three: Students accessing the Grocery Reimbursement Program will notify the Office Coordinator and can be reimbursed for up to $100 of perishable and non-perishable food items for a maximum of $100.

Motion carries.

.

  1. Motion 2021.01.13: 04 — JuD/NB

BIRT the council approves 50 students to access SSD’s Covid-19 Social Distancing Support Program for the Winter 2021 semester (a food security program). 

Calculated at 50 students x $25 per week x 14 week (semester) for a total of $17,500. Plus an overhead for extra expenditures related to this program at the board/staff direction of $2,500. Students may choose from one of three options. 

Option One: Students accessing the Good Food Box will receive a GFB every 2 weeks by pickup/delivery to access this program please notify the Office Coordinator. 

Option two: Students accessing the Red Cedar Café will notify the SSD Office Coordinator and can receive up to 7 pre-prepared meals each week by pickup/delivery. 

Option three: Students accessing the Grocery Reimbursement Program will notify the Office Coordinator and can be reimbursed for up to $100 of perishable and non-perishable food items for a maximum of $100

–   Discussion: The scope of this program is to provide a delivery of the Fernwood NRG Good Food Box once every two weeks to students living in the Greater Victoria area. Students can select either the Fruit Box or the Medium Box. For students outside of the Greater Victoria area, or for those with a disability or food restriction that makes the Good Food Box inaccessible, there are two options. Option one: the Grocery Reimbursement Program allows for the purchase of groceries including perishable and non-perishable food items for a maximum of $100. Option two a $200 donation is made to the Red Cedar Cafe on behalf of a student who can then access and use the services of Red Cedar Cafe at no cost to them.

Motion carries.

.

Iii. Motion 2021.01.13: 05 – JG/NBa

BIRT the SSD Council approves 50 students to access the SSD PPE program for Winter 2021. 

Calculated at 50 students x $50 per student for supplies for a total of $2,500 plus an overhead for extra expenditures related to this program at the board/staff direction of $500. Either through reimbursement or pre-prepared (purchased and mailed) by staff. To access this program please notify the Office Coordinator.

Motion carries.

.

Iv. Motion 2021.01.13: 06 – NB/JD

BIRT the SSD Council approves $4,500 toward the SSD Crafternoon program for the winter 2021 semester. Supplies will be purchased in collaboration with the Office Coordinator for scheduled workshops and open studio. 

Calculated at 50 students x $40 per student for supplies for a total of $4,000 plus an overhead for extra expenditures related to this program at the board/staff direction of $500. Either through reimbursement or pre-prepared (purchased and mailed) by staff. To access this program please notify the office coordinator.

–   Discussion: This includes Journal workshop, Palentine’s day, Crafternoon, Details to come: planning/scheduling workshop.

        Motion carries.

.

  1. Motion 2021:01:13:07 – NBa/NB

BIRT the SSD Council approves $3,500 toward the shipping cost of program kits for the winter 2021 semester for all SSD programs.

o   Discussion – This includes Journal workshop, Palentine’s day, PPE, Crafternoon kit, SSD business

Motion carries.

.

Vi. Motion 2021:01:13:08 – NB/JD

BIRT the SSD Council approves $400 per month toward the SSD enrolling in subscription-based online service platforms for the SSD Board/Executives, Staff, Work-study and facilitators to communicate and run programs for winter 2021 semester. 

To access these funds for work purposes please speak to the SSD Office Coordinator

–   Discussion: Canva, mailchimp, expand zoom account, Calendly

Motion carries.

Vii. Motion 2021:01:13:09 – JuD/JD

BIRT the SSD Council approves closing the physical SSD centre, respite room and staff office spaces to the public for the winter 2 2021 semester due to covid-19 concerns.

Motion carries.

Viii. Motion 2021:01:13:10 – 

BIRT the Council changes signing authorities from DB to ______________

–   We need a student who can easily access campus and come in with short notice to sign cheques. 

Motion tabled until next meeting.

.

Xi Motion 2021:01:13:11. – JuD/NB

BIRT the SSD approves $5000 toward the UVic Learning Assistance Program for the winter 2 2021 semester.

o   This has already been approved for Winter 2021 however having it in these minutes helps streamline staff workflow. Is it possible to have the board approve this here?

Motion carries.

Xii. Motion 2021:01:13:12 – NB/JD

BIRT the SSD approves up to $600 per month on office supplies for SSD Staff/Board members to access these funds for work purposes please speak to the SSD Office Coordinator.

Motion carries.

.

Xiii: Motion 2021:01:13:13 – JuD/JD  

BIRT the SSD approves spending up to $250 on Caorda for website security and upkeep as per our current contract.

Motion carries.

.

XIV: Motion 2021:01:13:14 – NB/JG

BIRT the current SSD logo be replaced with option D of the attached PDF.

Motion carries.

.

XV: Motion 2021:01:13:15 – NB/JG

BIRT the 2021 SSD AGM will be held on Tuesday, Feb 23rd from 4-6pm.

Motion carries.

.

  1.   Discussion
    1.   Priority Discussion
    2. Logo – FL
      • Option D seems to be a general favorite.
    3. AGM — SP
      • AGM Planning
      • Tuesday, 23rd of Feb from 4-6pm.
    4. Program Calendar – NS
    5. Contact update – SP
  1.  Meeting Times
  2. Next Council Meeting: 4:30pm on Wednesday, 27th Jan, 2021
  3. Next Executive Meeting: 4:30pm on Wednesday, 20th Jan, 2021
  4. AGM: Tuesday, 23rd of Feb from 4-6pm 
  5. Adjournment

Meeting adjourned at 6:16pm