We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
NB and SP acknowledge the territories.
Ratification of Minutes
Council Meeting Minutes of 2021/04/09
Motion carries.
Adoption of Agenda
Agenda of 2021/04/23 – JuD/JG
Motion to amend the agenda – JG/JuD
BIRT a discussion point about meeting times this summer is added.
Motion to amend the agenda carries.
Motion to adopt the agenda as amended carries.
Presentations & Announcements
Presentations
Announcements
Reports
Council Members
i. Chairperson – NB (Last UVSS meeting was this week)
ii. Treasurer – ES (vacant)
iii. UVSS Representative – DJ (onboarding next week)
iv. Student Liaison – JuD (Access for All in the Fall review, Doodlepolls in Discord)
v. Graduate Student Representative – Vacant
vi. International Student Representative – Vacant
vii. General Member at Large – DB (Absent)
viii. General Member at Large – GB (Absent)
ix. General Member at Large – JG
x. General Member at Large – JD
xi. General Member at Large – NBa (Absent)
xii. General Member at Large – Vacant
xiii. Secretary – Vacant
Staff Reports:
FL: Upcoming events in May, Poster runs with SP to bolster attendance, Tea and Game Socials picking up since exams
SP: Posting events, Work Study switchover, Crafternoon possibilities (Stress management, Journal workshop??)
Main Motions
Priority Business
New Business
Old Business
Discussion
Priority Discussion
Discussion Point 2021/04/23: 01 – JuD
Fall class accessibility
Survey to send people about positive aspects of online class access, If anyone has questions
Discussion Point 2021/04/23: 02 – JuD
Community needs survey
Discussion Point 2021/04/23: 03 – DJ
Forming a marketing/social media committee
SP and DJ to meet and discuss what to bring to next Council meetings
We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
NB acknowledges the territories.
Ratification of Minutes
Council Meeting Minutes of 2021/03/31
Motion to ratify last JuD/DJ
Motion carries.
Adoption of Agenda
Agenda of 2021/04/09
Motion to adopt the agenda – DJ/JuD
Motion to amend and add the following:
BIRT the SSD ratifies S’s official resignation from the SSD Graduate Student Representative
Motion to amend carries.
Motion to adopt the agenda as amended carries.
Presentations & Announcements
Reports
Council Members
Chairperson – NB
Treasurer – ES – absent
UVSS Representative – DJ
Student Liaison – JuD
Graduate Student Representative – S (resigned)
International Student Representative – Vacant
General Member at Large – DB
General Member at Large – GB
General Member at Large – JB (resigned)
General Member at Large – JG
General Member at Large – JD
General Member at Large – NBa
Secretary – vacant
Staff Reports:
FL
SP: Weekly study group, Tuesday Crafternoons, Games Night, Workstudy shifting, BC Disability Alliance workshops, Budget in on time, Website contacts, and Fall-Online campaign
Main Motions
Priority Business
Motion 2021/04/09: 01 – NB/JuD
BIRT the SSD accepts the resignation of JB as a Member at Large.
Motion carries.
Motion 2021/04/09: 02 – NB/Delicia
BIRT the SSD ratifies S’s official resignation from the SSD Graduate Student Representative.
Motion carries.
New Business
Old Business
Discussion
Priority Discussion
Discussion Point 2021/04/09: 01 – JuD
Monitoring the success of our programming
Program evaluation
How much does each program cost? (budget estimates)
How many people attend/use each program? (great idea)
How many staff hours go into facilitating each program? (depends on the program…
Feedback form – how did you hear about this program?
Discussion point 2021/04/09: 02 – JuD and GB
Advocacy work surrounding the return to in-person classes in the fall
Lobbying UVic to ensure that lecture live streaming and recording continues for students unable to return in person
Schedule and hold an official meeting open the the whole community to brainstorm + formal plan/statement to lobby the university to provide equal options to students who can’t attend classes in person due to health reasons/the pandemic
Determine if we do safety vs cost/benefit vs liability/advertising vs accessibility vs accommodation
JuD to be the point person/lead on this campaign with SP as support:
Discussion Point 2021/04/09: 03 – FL
SSD physical office/lounge space
NB to make a post on Slack/Discord about a reminder that the office is closed, if you need anything to make an appointment with FL.
Discussion Point 2021/04/09: 04 – NB
SSD Council meeting times for the summer semester – NB to send out a doodle poll – for the first two meetings in May – after the by-election (end of May) determine meeting times for the rest of the semester
By-election date – second meeting in May – promote international students + graduate students specifically?
We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
NB acknowledges the territories
Adoption of Agenda –
Agenda of 2021/03/31 – JuD/JG
Motion to amend the agenda – NB/JuD
Include in “Priority Business” section: BIRT the SSD approves the 2021/2022 Budget.
Motion to amend carries.
Agenda as amended adopted by consensus.
Ratification of Minutes – JG/JuD
Council Meeting Minutes of 2021/03/12
Motion carries.
Presentations & Announcements
Reports
Council Members
Chairperson – NB
Treasurer – ES
UVSS Representative – DJ
Student Liaison – JuD
Graduate Student Representative – S
International Student Representative – Vacant
General Member at Large – DB
General Member at Large – GB
General Member at Large – JB
General Member at Large – JG
General Member at Large – JD
General Member at Large – NBa
Secretary – vacant
Staff Reports:
FL
SP
Main Motions
Priority Business
Motion 2021/03/31: 01 – JG/JuD
BIRT the SSD approves the Advocacy Group Policy as attached in Appendix A.
Motion carries.
Motion 2021/03/31: 02 – JG/JuD
BIRT the SSD approves $5000 toward the UVic Learning Assistance Program for the May to August Summer 2021 semester.
BIFRT the SSD approves $5000 towards the UVic Learning Assistance Program for the September to December Fall 2021 semester.
Motion carries.
Motion 2021/03.31: 03 – NB/JG
BIRT the SSD approves the 2021/2022 Budget.
Motion carries.
New Business
Old Business
Discussion
Priority Discussion
Discussion Point 2021/03/31: 01 – FL
SSD physical lounge and office space reopening timeline.
Must give a report to Alannah by the end of April as to our open/closed timeline.
Motion 2021/31/03: 04 – JG/JuD
BIRT the SSD Council approves closing the physical SSD centre and respite room to the public for the Summer 2021 semester due to COVID-19 concerns.
April 23rd, 2021
April 23, 2021
SSD Council Meeting Minutes
Attendance: NB, JD, JuD, DJ and JG
Staff: FL & SP
April 9th, 2021
SSD Council Meeting Minutes
Attendance: NB, JuD, DJ, GB, and JD
Staff: SP, FL
March 31st, 2021
SSD Council Meeting Meeting Minutes
Attendance: NB, JG, DB, GB, and JuD
Staff: FL and SP