We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
NB acknowledges the territories.
Adoption of Agenda & Ratification of Minutes
Ratification of Minutes
Council Meeting Minutes of 2021/06/17
Adoption of Agenda for July 7th, 2021
Addition of discussion items: Mental Health Initiative with SOCC and Pride
Reports
Council Members
i. Chairperson – NB: Hiring committee for SSD Office Coordinator; UVSS Equity Diversity and Inclusion Audit
ii. Interim Treasurer – JG: Access4All – meetings, administrative, strategy; Started term on UVic Board of Governors.
iii. UVSS Representative – DJ
iv. Student Liaison – JuD: Covered in discussion items
v. Graduate Student Representative – Vacant
vi. International Student Representative – HB (absent)
vii. General Member at Large – B (absent)
viii. General Member at Large – DB
ix. General Member at Large – GB
x. General Member at Large – JD (absent)
xi. General Member at Large – NBa
xii. Treasurer (on leave) – ES
xiii. Secretary – Vacant
Meeting reached quorum at 6:25 pm.
Staff Reports:
FL: Finishing up Botanical Drawings workshop on the 12th; Dates solidified with WRAP program this fall (online); Office Coordinator position has been filled – N accepted job offer.
SP: Upcoming July 14th panel event for Access4All; Petition for #Access4All; http://chng.it/B7h6mzB9xt – petition for #Access4A; Photo “pic”-nic event July 29th (budget needs to be passed for photographer and food, etc.); Website update; Mailchimp email sent today
NS
Main Motions
Priority Business
Motion 2021/07/08: 01 – JuD/JG
WHEREAS it is a priority of the SSD Council to ensure that SSD Center, in the Student Union Building, remains a safer space to imuno-compromised students, those who are medically unable to get vaccinated, and those for whom the vaccine has reduced efficiency due to medical conditions, and;
WHEREAS fully vaccinated individuals are still capable of contracting and transmitting COVID-19:
BIRT the SSD requires masks to be worn upon entering and while within the SSD Center, including the office and student lounge, regardless of individual vaccination status. Students who are unable to wear a mask due to a medical condition, physical or mental impairment, and students who are unable to put on and remove a mask without assistance, are exempt from this requirement. Incompatible access needs for students accessing the SSD space will be managed on a case-by-case basis at the discretion of SSD Staff.
This requirement will be clearly posted at the entrance to the SSD Center in the SUB.
Motion to amend – GB. Adopted by consensus.
Motion carries.
New Business
Old Business
Motion 2021/07/08:02 – JG/JuD
BIRT the SSD opens elections for the following positions on the Access4All Working Group:
One Secretary
Two Members at Large
One UVSS Representative
One International Student Representative
HB is nominated for one of the members at large positions.
Motion to add International Student Rep as a position to the Access4All Working Group – JG
Motion carries by consensus.
JF is nominated for the position of International Student Representative.
JF and HB are ratified as members of the working group.
Motion to add to agenda – JuD/JG
Adopted by consensus
Motion 2021/07/08: 03 – JD/JuD
BIRT Motion 2021/06/17: 07 is amended to increase the approved cost from $2700 to $3300 in order to raise the number of program participants to 12 and to cover the cost of two info-sessions. The amended motion reads as follows:
BIRT the SSD Council approves $3300 to run one iteration of the Wellness Recovery Action Plan (WRAP) for a maximum registration of 12 students with the Mental Health Recovery Partners for early Fall 2021. This cost includes two info-sessions.
1 session per month for 8 months (but not Wednesday)
Sept-April peer support group for BIPOC students with mental health barriers led by a trauma-informed individual
$3,200 to set up facilitator
Motion to move in camera – JG/NBa
In Camera
Personnel Report
Funding Request Review
Motion 2021/07/08: 03 – JuD/JD
BIRT the SSD approves an expenditure of $7,000 towards the purchase of the following adaptive technology for the SSD Office Coordinator, NS:
Adaptive software, including both text-to-speech and speech-to-text functions.
A laptop computer with the capacity to smoothly run this adaptive software simultaneously with resource-intensive office management and administration software. Must also have quality video and audio recording and streaming capacity.
Electronic accessories for this computer, including but not limited to charging and adaptor cords, a battery block, external storage, and an ergonomic wireless mouse.
Office administrative software, including but not limited to Microsoft Office Suite and Adobe Acrobat.
Motion carries.
Meeting Times
Next Council Meeting: Tuesday July 20th, 6pm to 8pm PST
We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
NB, H, and SP acknowledge the Territories
Adoption of Agenda and Ratification of the Minutes
Ratification of the minutes for February 23, 2021. – DJ/H
Motion carries
Adoption of the agenda for May 28, 2021 – H/DJ
Motion carries
Reports
Executive Officers
i. Chairperson — NB – Access4All Campaign, Board Training, Approved SSD Annual Budget, finished term as UVSS Rep in April (now DJ)
ii. Treasurer — ES / JG – Absent (via NB:Approved SSD Annual Budget)
iii. UVSS Representative — DJ – Absent
iv. Student Liaison — JuD – (via NB: lead on Access4All), Mental Health Recovery Partners (previously BCSS): Wellness Recovery and Action Plan
Motion to appoint an Electoral Officer and Scrutineer.
BIRT SP is appointed as Electoral Officer and N as Scrutineer – H/JD
Motion carries.
Nominations open for Graduate Student Representative
Position to remain vacant.
Nominations open for International Student Representative
H is nominated to International Student Representative by acclamation.
Nominations open for Secretary
Position to remain vacant.
Nominations open for Council Member at Large
B is nominated for Council Member at Large by acclamation.
Motion to ratify the results of the election. H/GB
Motion carries.
Procedural note: Once an Electoral Officer and Scrutineer are appointed, the Electoral Officer will preside over nominations and elections. Once nominations for each position are complete, each candidate will have two minutes to speak. The audience then may direct questions to all candidates. Once question period is complete, the Electoral Officer will call for votes digitally and tally them with assistance from the Scrutineer. They will then announce the results. They will preside over the vote to ratify the election results, after which the Chair will resume control of the meeting. Only the SSD Coordinators, UVSS Executive Director, or the Director of Student Affairs are eligible to be appointed Electoral Officer and Scrutineer.
Motions for Consideration
Special Resolutions
Motion to amend Bylaw #1 Interpretation – GB/H
BIRT Bylaw #1 Interpretation is amended to include the following:
“Incoming students” means any person who has received an admissions offer from UVic that is currently valid and who has not accepted an admissions offer from another institution.
Motion carries.
Motion to amend Bylaw #1 Interpretation – D/GB
BIRT Bylaw #1 Interpretation is amended to include the following:
“Returning students” means any former fee-paying member of the UVSS or GSS with the intent to return to accredited UVic classes within 18 months of their last semester as a UVSS or GSS member.
Motion carries.
Motion to amend Bylaw #1 Interpretation – H/JD
BIRT Bylaw #1 Interpretation is amended as follows:
“UVIC Community” means current, incoming, and returning students, faculty, and staff of UVIC and includes any constituency or other groups on campus.
Motion carries.
Motion to amend Bylaw #2 Membership – H/JD
BIRT Bylaw #2 Membership is amended as follows:
Associate Members include anyone who:
is an alumni member of the Society; or
is an incoming student who identifies as a student with a disability; or
is a returning student who identifies as a student with a disability; or
is a member of the UVIC Community and is accepted by the Council of the Society as an Associate Member
Motion carries.
Adjournment at 7:00pm
https://uvicssd.ca/wp-content/uploads/2020/09/Meeting-Minutes.jpg10801080caordahttps://uvicssd.ca/wp-content/uploads/2021/01/android-chrome-192x192_1.pngcaorda2021-06-02 18:27:242021-06-02 18:27:24SGM – May 28th, 2021
July 8th, 2021
July 8th, 2021
SSD Council Meeting Minutes
Attendance: NB, JG, JuD, JD, GB, NBa
Excused Absence: HB, DJ, B
Staff: FL and SP
Center for Accessible Learning (CAL) Information Session
SGM – May 28th, 2021
May 28, 2021
SSD SGM Minutes
Attendance: NB, H, LT, DJ, D, GB, JD, JuD
Staff: FL, SP, and N