October 21, 2021

October 21, 2021

SSD Council Meeting Minutes

Attendance: DJ, HB, NBa, C

Staff: FL and SP

  1. Call to Order at 3:01pm
  2. Land Acknowledgement
    • We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
  3. Adoption of Agenda & Ratification of Minutes
    • Ratification of August 26th, 2021 minutes
    • Adoption of agenda for October 21st, 2021
      • Agenda is adopted by consensus.
  4. Reports
    • Council Members
      • i. Interim co-chairs – JuD (absent) and DJ
      • ii. Treasurer – HB
      • iii. Student Liaison – JuD (absent)
      • iv. UVSS Representative – DJ
      • v. Graduate Student Representative – vacant
      • vi. International Student Representative – HB
      • vii. General Member at Large – NBa (absent)
      • viii. General Member at Large – JD (absent)
      • ix. General Member at Large – GB (absent)
      • x. General Member at Large – DB (absent)
      • xi. General Member at Large – C
      • xii. General Member at Large – B (absent)
      • xiii. General Member at Large – JG (absent)
      • xiv. General Member at Large – vacant
    • Staff
      • SP – ZAP card update, Workshops with JuD and council training modules
      • FL – Meeting with HB as the Treasurer, 
      • NS – absent
  5. Main Motions
    • Priority Business
      • BIRT DJ to step down as Chair for the following motion, motion 01, HB accepts chair position for this meeting business.
        • Motion carries.
      • Motion 2021/10/21: 01 – DJ
        • WHEREAS the SSD has had a shift in board positions and NBa is on leave until November 30th, 2021 we would like to update signing authorities to reflect the current board to support daily workflow of staff and board; therefore,
        • BIRT HB and JuD are added as signing authorities as of October 21st, 2021.
        • Motion carries.
      • Motion 2021/10/21: 02 –
        • WHEREAS SP was previously working solely remotely and, as of Oct 22nd, now will be regularly in the SSD office, we would like to update staff signing authorities to reflect staff weekly workflow; therefore,
        • BIRT SP is added as a signing authority as of October 21st, 2021.
        • Motion tabled for further discussion.
    • New Business
    • Old Business
  6. Discussion
    1. 2021/10/21: 01 – BOARD DINNER (DECEMBER):
      1.  Online versus In person
      2. Uber eats as a possibility as a group
      3. Date and Time
      4. January? 
      5. DJ 
  7. Open Discussion