August 16th, 2021
August 10, 2021
Postponed to August 16, 2021
SSD Council Meeting Minutes
Attendance: NB, JuD, HB, JD
Staff: FL, SP, NS, LT
- Call to Order at 6:15
- Territory Acknowledgement
- We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.
- Adoption of Agenda & Ratification of Minutes
- Ratification of Minutes
- Council Meeting Minutes of 2021/07/20
- Adoption of Agenda
- Agenda of 2021/08/10
- Ratification of Minutes
- Reports
- Council Members
- i. Chairperson – NB: Co-op report for accessibility of ELW
- ii. Interim Treasurer – JB (absent)
- iii. UVSS Representative – DJ (absent)
- iv. Student Liaison – JuD
- v. Graduate Student Representative – Vacant
- vi. International Student Representative – HB: #A4A panel captioning; Discord – ‘how to discord’ & moderators
- vii. General Member at Large – B (absent)
- viii. General Member at Large – DB (absent)
- ix. General Member at Large – GB (absent)
- x. General Member at Large – JD
- xii. General Member at Large – NBa (absent)
- xiii. Treasurer (on leave) – ES (on leave)
- xiv. Secretary – Vacant
- Staff Reports:
- FL: Campus Kick-Off & Clubs and Course Union: volunteers, QR codes, prize packs (draw); Fall plans & office hours; work study; what is online and what is in office; meeting w/ exec: budget meeting and programming; CAL Info Session posters to go out – call to boost registration
- SP: Reports for staff (following staff & exec meeting) – to meet again; reports for attendance for online programming (past and ongoing) – continue for in-person; feedback forms for events; prep for CKO & CCU; QR code (newsletter, prize package, opportunities, etc.); Access for All; sent email for tabling volunteers
- NS: Office for Student Life: case-worker: new students campus housing – disability declaration and priorities; Department managers meeting tomorrow; end of Good Food box at end of Aug
- LT: will be looking into data-collection for Discord channel, in contact with FL and SP for future events
- Council Members
- Campaign Reports:
- Access4All
- Main Motions
- Priority Business
- Motion 2021/08/10: 01- JuD/HB
- BIRT the SSD allows up to a total of $750 towards ZAP printing cards for the fall semester, 2021, where up to 50 cards, each with 15$, are given to SSD community members, to replace the previously-offered free printing service for students in the SSD Office/Lounge.
- BIFRT a 1-page policy document summarizing the intention, student eligibility, and access logistics will be created and made available on the SSD website and social media.
- Motion is moved and seconded without quorum. Voting on the motion was passed via email.
- Motion 2021/08/10: 02 – JD/JuD
- BIRT approves an expenditure of up to $1,250 on the Pic-nic event on Friday, September 3rd, to account for the photographer and event attendee meals.
- For a 3 hr event, the photographer would provide professional headshots, group photos, and photos of the surrounding UVic campus ($700) whereas the meals are calculated at $30/person for 15 people. Another $100 is added for any unforeseen costs and logistics.
- Motion is moved and seconded without quorum. Voting on the motion was passed via email.
- Motion 2021/08/10: 01- JuD/HB
- New Business
- Old Business
- Motion 2021/07/08:02 – JB
- BIRT the SSD opens elections for the following positions on the Access4All Working Group:
- One Secretary
- One Member at Large
- Motion 2021/07/08:02 – JB
- Priority Business
- Discussion
- Priority Discussion
- Discussion Point 2021/08/10:01 – FL
- WRAP update
- Meeting to this week (Thurs)
- Posters & handouts for Sept.
- Next: registration (12 spots)
- Discussion Point 2021/08/10:02 – FL
- CC Garden plot in the fall – FL
- Raised garden; own garden party
- Potential rock painting, pumpkin carving
- No waste; unused goes to Food Bank
- No internet access out there; is it possible to do online (live)?
- Hold the event closer to internet access?
- Phone w/ data for live streaming?
- Discussion Point 2021/08/10:01 – FL
- Priority Discussion
- In Camera
- Personnel Report
- Funding Request Review
- Meeting Times
- Doodle poll sent out to determine fall, 2021 Council meeting times
- Adjournment at 6:55pm PDT