August 26th, 2025

Council Meeting Agenda 

Tuesday, August 26th at 11:00am PST 

 

Call to Order/Welcome: 11:25am 

Land Acknowledgement 

Check-In Question 

  • If you were a smoothie what flavour of smoothie would you be? 

Access Needs Check-In 

  • Break at 1 hour 

Adoption of Agenda/Minutes 

  • Adoption of today’s agenda 

Quorum not hit, this section will be tabled till next meeting.  

Reports 

  • Council 
    • Chairpersons 
      • Julia 
        • Peer Support Group info session preparation  
        • September 15th  
      • Hannah 
        • Supporting with #A4A 
        • Excited that CKO is approaching and we will have a few more folks around 
    • Treasurer 
      • Mia 
        • Absent 
    • Student Liaison 
      • Valentine 
        • Request for “Meet the Council” bios for SSD website 
        • Can not update the php, Caorda has been contacted to update it 
    • UVSS SSD Representative 
      • Dacian 
        • Absent 
    • International Student Representative 
      • Kush 
        • Absent 
    • Graduate Student Representative 
      • Jitendra 
        • Absent 
    • Secretary 
      • Zoe 
        • Absent 
    • General Members at Large:  
      • Lola 
        • Absent 
      • Kat 
        • Absent 
      • Gabi 
        • Absent 
  • Staff 
    • Office Coordinator 
      • Bella Jacobs 
        • Annual Report  
        • Send photos of any of our events if you have access to them.  
        • MHRF 
        • We have 30 sign-ups and still looking for more. Let Bella know if you have any artist vendors who you think would be interested.  
        • Goats  
        • Goats event has been booked for September 18th 
        • Yoga 
        • Our SSD x AIR yoga will start September 21st! 
        • Workstudy Interview Questions  
        • We have been approved for 200 hours per workstudy. I will be updating the interview questions and prepping to post.  
    • Research & Communications Coordinator 
      • Vacant Position  
        • Position will not be re-hired 
    • Education & Administration Coordinator 
      • Kai Punt  
        • Library update  
        • Goal for this year is to reorganize the bookshelf, revamping the library to make it a better resource. Good for a workstudy or volunteer to work through this too. Take out the old resources and add new ones.  
        • For CKO and CCU days  
        • Communication Guidelines Doc 
        • Detailing protocol and appropriate communication between staff and council. Safer spaces things and what works best for staff and council.  

Campaigns 

  1. #Access4All 

We are currently updating the demands. We will be having a meeting this Friday with hopes of finishing editing the demands and getting closer to a final draft!  

  1. Operation: Uvic Accessibility 

Discussion 

  1. Partnerships 
  1. NEADS 
  1. ICA 
  1. UVSS 
  1. Committees 
  1. Accommodations Committee 

The accommodations committee has put together a petition (this final draft was sent to the SSD council for review. This will be released in the first few weeks of September. We are hoping to be able to promote it during tabling.  

  1. Grants 
  1. Grant Guidelines 
  1. DABC grant should be completed and ready for council review by the end of this week. Bella will be attending the info session on September 3rd. 
  1. SSD First Aid Course 
  1. Workshops for Students  
  1. Navigating CAL & Campus Resources Workshop 
  1. Planning doc  
  1. Registration form 
  1. Review both of these documents and let Kai know if you have any concerns or suggestions.  

 

  1. Workshops for Faculty & Staff 
  1. 5 Days of Action 

We will be presenting a workshop at 5 Days of Action in October. Kai and Hannah will be working on this together, more updates to come soon.  

  1. Business 
  1. Motions 
  1. MOTION 2025/08/20: 01 

WHEREAS the SSD provides free snacks and meals in our space to support all disabled students; and,
WHEREAS promoting food security is a key priority of the SSD; 

BIRT the SSD Council approve up to $1,200 for snacks and meals in the SSD space for the Fall 2025 semester; this amount has already been allocated in the approved Space Snacks budget line. 

 

Will be sent out as an email motion after the meeting.  

  1. Email/Teams Motions 
  1. Future Meeting Times 
  1. Council Meetings 
  1. Fill out the poll to find a date for our September monthly meeting 
  1. https://lettucemeet.com/l/4xgov  
  1. Weekly Staff/Exec/Council (Thrive) Meetings  
  1. Fill out the poll to find a date for our regular fall Thrive meetings 
  1. https://lettucemeet.com/l/YRXbo  
  1. #Access4All Meetings  
  1. Fill out the poll to find a date for our regular bi-weekly #A4A meetings in fall 
  1. https://lettucemeet.com/l/7qB0Y  
  1. In-Camera (If needed) 
  1. Adjournment: 12:07 

Thank you for coming!