Council Meeting Agenda 

Tuesday June 24th at 11am PST 

 

Call to Order/Welcome 

  • Call to order at 11:10am  
  • Attendance: Julia, Valentine, Lola, Acorn, Bella, Diana, Dacian, Jitendra, and Hannah 

Land Acknowledgement 

  • Done by Julia – Added onto by those calling in from other territories 

Check-In Question 

  • What’s your favourite button or sticker you’ve collected? 
    • Julia: Stickers from the sticker factory  
    • Valentine: Non-binary frog 
    • Dacian: Stickers from Japan on their laptop 
    • Bella: Goose with be gay do crime 
    • Lola: Rainbow fish sticker 
    • Acron: So many to pick from, it’s hard to choose 

Access Needs Check-In 

  1. Break at 45 minutes 

Adoption of Agenda/Minutes 

Adoption of today’s agenda 

Mover: Valentine 

Seconds: Dacian  

Agenda Adopted 

Ratification of April 29th 2025 Minutes  

Mover: Dacian 

Seconds: Valentine 

No opposition to ratification 

Reports 

  • Council 
    • Chairpersons 
      • Julia 
        • Not too much to report, just helping to plan things over the summer. Was on the hiring committee for the new Office Coordinator and is now joining the hiring committee for the Education and Administrative Coordinator Position. 
      • Hannah 
        • Working on the accommodations letter and is part of the accommodations committee. Has been popping in to see staff in the office. Helping with background stuff for the summer and fall especially as we will get increasingly busier.  
  • Treasurer 
    • Mia 
      • Absent 
  • Student Liaison 
    • Valentine 
      • Getting through their summer courses, going to an Autism workshop asking for extra resources for the SSD, they have really great booklets! Hopefully they have some free copies to send us. They will teach Valentine about the resources so they can teach us.  
  • UVSS SSD Representative 
    • Dacian 
      • The only important update is we need someone for the U-PASS committee.  
  • International Student Representative 
    • Kush 
      • Absent 
  • Graduate Student Representative 
    • Jitendra 
      • No updates to report. 
  • Secretary 
    • Zoe 
      • Absent  
  • General Members at Large:  
    • Lola 
      • No updates to report. 
    • Kat 
      • Absent 
    • Gabi 
      • Absent 
  • Staff 
    • Office Coordinator 
      • Bella Jacobs 
        • Things are going well. Feel settled.  
        • Applied for the 4imprint grand. The cube fidget ball was chosen in the votes. 
      • Goats: We only got 3 people in the registration. Would be better to postpone it as we are not serving too many students. It would be better for us to go with a bigger group. Julia suggested to do a poster run for promoting the event. Could be a good event to move to late August for being able to get more participants. 
      • Artist Showcase: Originally planned for July, was initially designed for having disabled artist, vendors, pieces of work, painting, sculptures. I made the decision to postpone it. Reached out to the grand people to see when this project is needs to be done. 
  • Research & Communications Coordinator 
    • Diana Viafara 
      • Just came back from vacation feels so much better and is taking care of themselves. They are starting to plan for September and trying to be super organized. Doing daily operational tasks, like social media posts newsletters and updating the website. Please send Diana the updates for your website profiles.  
  • Education & Administration Coordinator 
    • Vacant Position 
      • Hiring Committee in process 

Campaigns 

  • #Access4All 
  • Operation: Uvic Accessibility 

Discussion 

  • Partnerships 
    • NEADS 
    • ICA 
    • UVSS 

Committees 

  • Accommodations Committee 
    • Bella will send the draft demands over email for council input. Input is due on June 30th, 2025.  
    • Draft demands are: Take action to immediately increase resources and support to meet the accessibility needs of students at UVic;   
    • Complete a survey of students who access accommodation and the employees who support them, provide a report of the findings by no later than January 1, 2026;  
    • Convene a working group that includes members recommended by the petitioners by no later than January 15, 2026, that is adequately resourced and supported by the administration, to review, report and oversee implementation of the recommendations. 

Grants 

  • Making a focus group or a drop-in session 
  • Can staff be paid as part of the grant? 
  • Check with UVSS and DABC 
  • Organize a survey/meeting 
  • It would be great to involve the community

Business 

Motions 

MOTION 2025/06/24: 01 (link to budget & proposal) 

WHEREAS the SSD would like to spread awareness and visibility about disability during Disability Pride Month in July; and, 

WHEREAS the SSD strives to do at least one event per month during the summer months and collaborate with the UVSS to build relationships; therefore, 

BIRT the SSD approve up to $150 to host Ice Cream Fun Day in front of the Student Union Building.  

Mover: Dacian 

Seconds: Acorn 

Passes unanimously with 6 votes 

MOTION 2025/06/24: 02 (link to budget & proposal) 

WHEREAS the SSD has successfully hosted a Mental Health Resource Fair for the past two years and wishes to continue this annual tradition; and
WHEREAS the SSD is committed to informing and equipping students with the tools and resources they need to seek support for their mental well-being; 

BIRT the SSD approves up to $400 to host the 3rd annual Mental Health Resource Fair.   

Mover: Dacian  

Seconds: Valentine  

Passes unanimously with 6 votes 

Email/Teams Motions 

 

MOTION 2025/06/03: 01 

WHEREAS the SSD strives to create community connection opportunities for disabled students; 

WHEREAS the SSD is hosting an event going to the Beacon Hill Drive-in for an ice cream treat afterwards; therefore, 

BIRT the SSD approves a budget of up to $238 for entrance to the petting zoo and the purchase of ice cream for up to 15 members. ($7 per person for the petting zoo and $7 per person for ice cream). This will come out of the May and June events budget which has $300 of available funds. 

 

Motion passed with 4 votes yes.  

 

MOTION 2025/06/17: 02 

WHEREAS the SSD supports students’ use of the Learning Assistance Program (LAP) through our CAL/SSD Bursary; and,  

WHEREAS the SSD has reduced our budget significantly for the CAL/SSD Bursary, but still seeks to contribute what we can; therefore, 

BIRT the SSD approves $1000 for the Summer 2025 Bursary.  

 

Motion passed with 5 votes yes.  

 

MOTION 2025/06/17: 03 

WHEREAS the SSD purchases SWAG and marketing goods in the summer for September tabling to spread awareness about our community and invite students in; and,  

WHEREAS the SSD would like to purchase items from ZAP COPY, AMAZON, and 4IMPRINT; and,  

BIRT the SSD approves up to $1500 for the purchase of SWAG for September 2025 campus kick-off. 

 

Motion passed with 5 votes yes.  

Future Meeting Times 

Council Meetings 

  • Fill out the poll to find a date for our next monthly meeting 

Bi-Weekly Staff/Exec/Council (Thrive) Meetings  

  • Bi-Weekly Mondays @11:00am  
  • Next meeting June 30th @11:00am 

#Access4All Meetings  

  • Fill out poll for next meeting: 

In-Camera (If needed) 

Adjournment 

Adjourned 12:00pm 

Thank you for coming!