August, 2020

Meeting Minutes 2020.08.19

Society for Students with Disabilities

 

Attendance:

Council: ES, NB, S, NBa, SP, JM, JD, JG

Staff: NK, FL

 

  1. Call to Order

Emily calls the meeting to order at 5:42 pm.

  1. Territory Acknowledgement
    1. We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.

Emily acknowledges the territories.

  1. Adoption of Agenda
    1. Adoption of Agenda
      1. Agenda of 2020.08.19

Motion to adopt the agenda: SP/S

Motion carried.

  1. Ratification of Minutes
    1. Minutes of 2020.07.22

Motion to ratify the minutes: NB/NBa

Motion carried.

  1. Reports
    1. Council Members
      1. Chairperson – ES
      2. Treasurer – Sevan
  • UVSS Representative – NB
  1. Student Liaison — JG
  2. Graduate Student Representative – S
  3. International Student Representative – vacant
  • General Member at Large – NBa
  • General Member at Large – TW
  1. General Member at Large – SP
  2. General Member at Large – JuD
  3. General Member at Large – JM
  • General Member at Large – JD
  • Staff report – NK, FL

 

  1. Main Motions
    1. Priority Business

Motion 2020.08.19: 01 – S/SP
BIRT the resignation of Sevan Al-Shamaseshak be accepted.

Motion carried.

Motion 2020.08.19: 02 — NB/S
BIRT the SSD Council approves $18,250.00 toward the SSD Good Food Box and Grocery Reimbursement Program for the Fall 2020 Semester.

Motion to amend: NB/SP

Replace Monetary Food Security program with Grocery Reimbursement Program

Motion carried.

Motion carried as amended.

Motion 2020.08.19: 03 — NB/S
BIRT the SSD council approves $3,000 toward the SSD Personal Protective Equipment Program for the Fall 2020 Semester.

Motion carried.

 

Motion 2020.08.19: 04 — NB/S
BIRT the SSD Council approves $3,000 toward the SSD Crafternoon Program for the Fall 2020 Semester.

Motion carried.

 

Motion 2020.08.19: 05 — S/NBa

BIRT  the SSD Council approves $2,500 toward the shipping cost of program kits for the Fall 2020 Semester.

Motion carried.

 

Motion 2020.08.19: 06 — NB/SP
BIRT  the SSD Council approves $200 per month toward the SSD enrolling in a subscription based document management system/software for the SSD Executives and Staff to communicate for work purposes.

Motion carried.

 

Motion 2020.08.19: 07 — SP/NB
BIRT the SSD Council approves running our ‘space’ remotely for the Fall 2020 semester due to Covid-19.

Motion to amend: NB/NBa

“extends the closure of the SSD Office and Lounge Space, and the Respite Room, for the Fall 2020 semester due to COVID-19.”

Motion carried.

Motion carried as amended.

  1. New Business
  2. Old Business
  1. Discussion
    1. Priority Discussion
      1. 2020.08.19: 01 – SP
        Update on CanWORK program

Motion to have a 10 minute recess: NB/S

Motion carried.

  1. 2020.08.19: 01 — JG
    Issues that students with disabilities face on campus
  • 2020.08.19: 02 — NB
    UVSS letter and presentation regarding Saanich Police

Motion 2020.08.18:08 NB/S

BIRT the SSD invites the UVSS Saanich Police Working Group to give a mock presentation at an SSD council meeting.

BIFRT the SSD does not approve the sending of this letter or presentation to the Saanich PD until adequate consultation has happened with the SSD and the results of that consultation has been included in the letter and presentation.

 

Motion carried.

  1. 2020.08.19: 13 — NB
    Council member accountability
  1. Old Discussion

Motion to move in camera: S/SP

Motion carried.

Meeting moved in camera at 7:23 pm.

  1. In Camera
    1. Personnel Committee Report
    2. Funding Request Review

NBa was absent from the discussion in camera on Motions 09 and 10, and S was absent from the discussion in-camera on Motion 11.

 

Motion to move out of  camera: SP/NBa

Motion carried.

Meeting moved out of camera at 7:49 pm.

 

Motion 09 – 2020.08.19: Natalie/JG

BIRT the SSD approves DB’s funding request of $4,006.49 for a MacBook Pro, and up to $2500 for hearing aids.

NBa was absent from the discussion and abstained from the vote.

Motion carried.

 

Motion 10 – 2020.08.19: S/NB

BIRT the SSD approves the spend-by date of NBa’s funding request from the Spring 2020 Semester to be extended until November 2020 due to COVID-19 and previous unavailability of treatment.

NBa was absent from the discussion and abstained from the vote.

Motion carried.

 

Motion 11 – 2020.08.19: SP/NBa

BIRT the SSD amends S’s funding request to reflect the increase  in cost of her previous computer and headphones for the models requested. The original quoted amount was $1906.47, and the amended amount is $2128.16.

S was absent from the discussion and abstained from the vote.

Motion carried.

 

 

  1. Meeting Times
    1. Policy Committee Meeting Thursday August 20 at 2pm.
    2. 26 August 2020 – Executive Meeting 5:30 pm
    3. 2 September 2020 – Council Meeting 5:30 pm
  2. Adjournment

Meeting is adjourned at 7:58 pm