SSD COUNCIL MEETING MINUTES
Friday, January 21st 2022 – Zoom, 4 pm 

Attendance:

Council: DJ, HB, JuD, AV, JD, GB, JG, RA

Staff: SP, FL, AD

CALL TO ORDER at 4:05pm PST

LAND ACKNOWLEDGEMENT

Julia acknowledges the territories

RATIFICATION AND ADOPTION OF AGENDA/MINUTES 

Ratification of December 3rd 2021 minutes 

Adoption of today’s agenda – (Jay/Jon)

Motion to amend the agenda and add the following –  (Delicia/Jay)

MOTION 2022/01/21: 02

BIRT the SSD approves $5000 toward the UVic Learning Assistance Program for the January to April Winter 2022 semester.

BIFRT the SSD approves $5000 towards the UVic Learning Assistance Program for the May to September Summer 2022 semester.

BIFRT the SSD approves $5000 towards the UVic Learning Assistance Program for the September to December Fall 2022 semester.

MOTION 2022/01/21: 03

BIRT the SSD approves the policy for the Food Security Program for the January to April Winter 2022 semester. Policy found here: https://docs.google.com/document/d/1orPfVjMVo23j9UYl4hjjc6OC-wkypuLc4B30eN9Q_LM/edit

BIFRT the SSD approves $20000 towards the execution and delivery of this program based on the approved policy.

MOTION 2022/01/21: 04

BIRT the SSD allows up to a total of $750 towards ZAP printing cards for the winter semester, 2022, where up to 50 cards, each with 15$, are given to SSD community members, to replace the previously-offered free printing service for students in the SSD Office/Lounge.

BIFRT a 1-page policy document summarizing the intention, student eligibility, and access logistics will be created and made available on the SSD website and social media.

REPORTS

Council

Interim co-chairs: Julia and Delicia

Treasurer, Hannah

Sub-committee for funding related things

Student Liaison, Julia

  • A4A update

SSD rep UVSS, Delicia

International Student Rep, Hannah

Graduate Student Rep, vacant

General Members at Large 

  • A4A interviews today regarding hybrid education, met with PS Dan Coulter and UVic executive committee, and met with President Hall again 

Staff

BUSINESS

MOTION 2022/01/21: 01 – Jason/Hannah

BIRT Faye Lee, SSD Education and Administrative Coordinator, work between 20-35 hrs/week, at her current pay rate until the week of March 28th, 2022.

BIFRT If this needs to be extended, Delicia Jacobs or Julia Denley (or the chairperson at the time) will do so at their discretion with the support of Charlene Campo (UVSS Executive Director)​.

Motion carries.

MOTION 2022/01/21: 02 – Delicia/Jason

BIRT the SSD approves $5000 toward the UVic Learning Assistance Program for the January to April Winter 2022 semester.

BIFRT the SSD approves $5000 towards the UVic Learning Assistance Program for the May to September Summer 2022 semester.

BIFRT the SSD approves $5000 towards the UVic Learning Assistance Program for the September to December Fall 2022 semester.

Motion 02 carries.

MOTION 2022/01/21: 03 – Jason/Delicia

BIRT the SSD approves the policy for the Food Security Program for the January to April Winter 2022 semester. Policy found here: https://docs.google.com/document/d/1orPfVjMVo23j9UYl4hjjc6OC-wkypuLc4B30eN9Q_LM/edit

BIFRT the SSD approves $20,000 towards the execution and delivery of this program based on the approved policy.

Motion to amend Motion 03 to the following – Jason/Hannah

MOTION 2022/01/21: 03

BIRT the SSD approves the working policy for the Food Security Program for the January to April Winter 2022 semester. Policy in its evolving form can be found here: https://docs.google.com/document/d/1orPfVjMVo23j9UYl4hjjc6OC-wkypuLc4B30eN9Q_LM/edit

BIFRT the SSD approves up to $20000 towards the execution and delivery of this program based on the approved policy.

Motion 03 carries as amended.

MOTION 2022/01/21: 04 – Delicia/Hannah

BIRT the SSD allows up to a total of $750 towards ZAP printing cards for the winter semester, 2022, where up to 50 cards, each with 15$, are given to SSD community members, to replace the previously-offered free printing service for students in the SSD Office/Lounge.

BIFRT a 1-page policy document summarizing the intention, student eligibility, and access logistics will be created and made available on the SSD website and social media.

Motion 04 carries.

DISCUSSION

Discussion Point 2022/01/21: 01 – Julia

WRAP update – 1 info session on Jan 31st, looking for participants to fill ½ the spots, run ads and ask profs to attend. 

Discussion Point 2022/01/21: 02 – Julia & Delicia 

Council member engagement and training – looking for info on what can help others to be more engaged with certain activities or whether people are interested running for Council position, looking for less of a division between staff knowledge and Council knowledge. Blog posts opportunity for Council members to engage with, social media post creation also a possibility for Council/volunteers to contribute.

Council training following upcoming AGM in Feb being worked on by Julia and Sophie

Discussion Point 2022/01/21: 03 – Julia & Delicia 

Annual General Meeting – Feb 4th from 4-6pm PST. Hoping to alter by-laws to implement slight changes, including training.

Co-chairs to be written formally into the SSD by-laws, in addition to HR or management-type workshops for chairperson/s. 

Concerns were raised around the number of vacant positions if we are creating more positions- looking to improve recruitment and AGM attendance this year compared to the past, so hopefully this won’t be an issue.

Discussion Point 2022/01/21: 04 – Julia & Delicia

Sexualized Violence Prevention Consultation and Review- if anyone is interested in participation in surveys or consultations they can reach out to co-chairs. Julia reported that the last consultation was poorly promoted so trying to get more people to participate in this second round of consultation.

Discussion Point 2022/01/21: 05 – Julia & Delicia

Access4All- Several recent important meetings, including UVic Exec and PS Dan Culter. Kevin Hall said he would help us lobby the provincial government to support the work we are doing. Slow process but still hoping to make progress with this campaign with our advocacy continuing. 

Idea to write a blurb on A4A and include the meeting poll to be shared around discords where people have been posting smaller hybrid learning positions. 

Thoughts on Programing, Workshops and Special Events

What would you like to see, take, offer or be involved in? 

Crafternoon relaunch- Co-chairs working on a formal funding policy that would back up an art program in the near future.

Creating a calendar of events- our events and campus and community events that our community may benefit from. 

Hiring for a volunteer/events coordinator or admin position – Delicia & Julia

Staffing – looking to create a new position (volunteer coordinator position), only recently discussed with Charlene so not too much information on that currently. 

Proposed creation of a Disability Justice Workshop as an SSD offering – Sophie

Sophie to explain the workshop as she envisions- Sophie has to leave prior to this so summarized by Delicia.

SSD relations 

Engage with ARC

OPEN DISCUSSION

Motion to move in camera: Jason/Jon

Moved to camera by consensus at 5:50pm

ADJOURNMENT at 6:25pm

Thank you for coming!